Council meetings are held at 4:00 p.m. on the second and fourth Tuesdays of every month (with some exceptions) at the Village office (826 Okanagan Avenue) and via Zoom.
The Regular Meeting of Council was held on April 23, 2024 at the Village office and via Zoom. 15 people attended in-person and 9 people attended virtually. Councillor Stevens attended via Zoom.
Public Input on Current Agenda Items. Members of the public spoke about various agenda items, including the installation of public washrooms and water rates.
Tom Mataseje – Mountain View Mobile Home Park – Highway Noise. Tom Matajese addressed Council regarding his repeated requests for noise mitigation. Mr. Mataseje has expressed that noise from Highway 1 increased following the raising of the speed limit from 60 to 80 km/h, the noise remains excessive without construction due to traffic, and the excavated cliff is intensifying the problem by reflecting sounds.
Sun Valley Housing Society. Members of the Sun Valley Housing Society addressed Council regarding water rates and the minimum consumption charge of 60 m3, expressing that the change will cause considerable hardship for its residents due to the magnitude of the increase. Members also expressed concerns that because of the minimum consumption charge, efforts to reduce water consumption are no longer incentivized and costs are being unfairly passed on to seniors and low-use households.
Road Closure Bylaw No. 936-2024. Council gave three readings to Road Closure Bylaw No. 936-2024, which facilitates the sale of approximately 127 m2 of unused and undeveloped Village property to the owners of 838 Shuswap Avenue.
Snow Pusher – Councillor Connett. Council passed a resolution directing administration to investigate the implications and costs to purchase a snow pusher, which is intended to improve the efficiency and effectiveness of current snow clearing operations. Mayor Lepsoe was opposed.
Pocket Park/Washroom Downtown – Councillor Connett. Council passed a resolution directing administration to obtain permission from the owner of the Pocket Park to place temporary washrooms in the pocket park in 2024, obtain cost information and placement for temporary washrooms between May and September up to a maximum of $3,000, and consult with the owner of the Pocket Park to investigate the potential sale of the property to the Village of Chase to facilitate the installation of more permanent washroom facilities.
Rationale for Fire Department Request for $40,000 from Growing Communities Fund for ‘Bush Truck’ Purchase. Council passed a resolution approving the purchase of a used Type 6 Wildland Truck from the Growing Communities Fund allocation not to exceed $40,000 once the 2024 budget is approved.
Lagoon Headworks Improvement Grant – Design Award. Council passed a resolution awarding the contract for the design of the Lagoon Headworks Improvements to TRUE Consulting in the amount of $278,085.00, excluding GST. Councillor Connett was opposed.
2024-2028 Financial Plan Bylaw No. 938-2024. Council gave three readings to the 2024-2028 Financial Plan Bylaw No. 938-2024, which sets out proposed expenditures, funding sources and transfers between funds.
2024 Tax Rates Bylaw No. 939-2024. Council gave three readings to the 2024 Tax Rates Bylaw No. 939-2024, which sets the tax rates required to generate revenue proposed to be raised for the 2024 taxation year.
Opportunity to Speak on Municipal Matters. Members of the public spoke about various municipal matters, including Council’s recent vote to maintain water rates, the minimum consumption charge for water service, the replacement and repair of water meters, and the urgency of installing public washrooms.
It was noted by Village Administration that a report will be coming forward to Council regarding an accelerated program for fixing water meters, after which time better information can be obtained to have another review of water and sewer rates.
With no further business, the Council meeting concluded at 5:38 p.m.
The next Regular Meeting of Council is scheduled to start at 4:00 p.m. on Tuesday, May 14, 2024 at the Village office (826 Okanagan Avenue) and via Zoom.
The Regular Meeting of Council was held on April 9, 2024 at the Village office and via Zoom. 14 people attended in-person and 6 people attended virtually.
Public Input on Current Agenda Items. Members of the public commented on the remedial action requirement at 229B Brooke Drive, water and sewer rates, and water meters.
Notice of Motion from April 2, 2024 Special Meeting. A motion was made by Councillor Torbohm and was seconded to have staff bring back information to the May 14, 2024 Council meeting to show what the financial implications are to the water fund by reducing the minimum consumption from 60 m3 to 30 m3 and also include in the staff report other potential options. The motion was defeated, Mayor Lepsoe and Councillor Herman were opposed.
229B Brooke Drive – Remedial Action. Council adopted an updated resolution regarding the Remedial Action Requirement (RAR) at 229B Brooke Drive, which requires that the property owner apply for and obtain a building permit with respect to work that has taken place on the property without a building permit. If the property owner is unable to obtain a permit, the work must be removed within 60 days. The property owner has the opportunity to request a reconsideration hearing during which Council will act as a quasi-judicial body and the Building Inspector will be invited to participate.
Oncore Seniors Housing – 221 Shepherd Avenue. Council received a report for information on the current status and next steps for the Village of the BC Housing and Oncore Seniors Society proposed project to build and operate a 37-unit low-income seniors housing complex at 221 Shepherd Road.
Communities in Bloom – Together Chase Committee and Chase and District Chamber of Commerce. Council passed a resolution declaring support for an application from the Together Chase Committee and the Chase and District Chamber of Commerce to the Communities in Bloom initiative, which is a volunteer and partnership-driven organization that focuses on helping municipalities showcase community achievements and foster civic pride.
Climate Action Committee – Request for Demo of SenseNet Fire Start Technology. Council passed a resolution approving the Climate Action Committee’s request for a demonstration at a Regular Council meeting from Sense Net Rapid Wildfire Detection Technologies and inviting all three local Indigenous community leaders to participate in the demonstration meeting either in person or via Zoom.
Climate Action Committee Composting Survey. Council received the results of the Climate Action Committee Composting Survey, which was open from February 22 to March 30, 2024 and received 127 responses.
Notice of Motion. Councillor Connett provided Notice to Council that he intended to bring forward motions regarding the purchase of a snow pusher and directing administration to provide a report on options for purchasing the Pocket Park to install washrooms.
With no further business, the Council meeting concluded at 4:59 p.m.
The next Regular Meeting of Council is scheduled to start at 4:00 p.m. on Tuesday, April 23, 2024 at the Village office (826 Okanagan Avenue) and via Zoom.
The Special Budget Meeting of Council was held on April 2, 2024 at the Village office and via Zoom. 14 people attended in-person and 10 people attended virtually.
Public Input. Members of the public expressed their opinions on various aspects of the proposed capital budget, including disaster risk mitigation, cultural humility training, economic development funding and incentives for businesses. Concerns were also raised about the proposed tax rate increases and recent changes to water rates.
2024 Capital Budget. Council passed a resolution directing staff to draft a five-year financial plan based on the capital budget information presented at the April 2, 2024 Special Budget Meeting with the following adjustments to the allocations of the Growing Communities Fund:
- Cemetery Improvements $400,000
- Shepherd Road construction/ paved pathway – combine allocations of $465,000 and $75,000
- $150,000 to the Arena to augment the $100,000 recently received from the Canucks Game Changer Contest and Liuna Local 1611
- $150,000 to hiking trails
- Defer the $40,000 for Fire Department bush truck until more information received
- Remaining $267,000 Mill Park Boat launch construction
Councillor Connett opposed the resolution.
2024 Tax Rates. Council passed a resolution directing staff to prepare a tax rate bylaw for the 2024 taxation year based on the information provided by the Chief Financial Officer at the
April 2, 2024 Special Budget Meeting.
With no further business, the Council meeting concluded at 5:55 p.m.
The Regular Meeting of Council was held on March 26, 2024 at the Village office and via Zoom. 14 people attended in-person and 8 people attended virtually.
Public Input on Agenda Items. Jim Dunn of Chase Legion Branch 107 stated that he wished to remove Item 9.2 (the request for a financial contribution to assist with participation in the 2024 Provincial Legion Cribbage Tournament) as the team members covered their own expenses.
Budget Feedback Results. Council passed a resolution receiving as information the results of the 2024 budget feedback survey, which was open from March 6 to 20 and distributed via the website, Facebook, the Sunflower and the Budget Open House on March 6.
Letter from Chase Legion Brand 107 – Request for Financial Contribution. Council removed this item from the agenda.
Council Media Highlights. Council passed a resolution directing Administration to follow provisions of the Council Procedures Bylaw for the recording of votes in the media highlights of Council meetings by recording the opposing votes of individual Council members when requested.
Letter from BC Interior Community Foundation – Council Resolution. Council passed a resolution receiving as information a letter from the BC Interior Community Foundation regarding the Chase Community Smart and Caring Fund, which supports charitable activities or charitable organizations in the Village of Chase. A thank you was given to Barbara Maher for her contribution of $1542 to the Chase fund.
Letter from the Village of Pouce Coupe – Council Resolution. Council passed a resolution expressing support for a resolution from the Village of Pouce Coupe regarding local consultation for provincial impacts to resource sector jobs.
Opportunity for Public to Speak on Municipal Matters. Members of the public spoke about various topics, including the recording of votes in media highlights, bylaw enforcement, communications and engagement, the availability of doctors in the community, the comparison of water quality and rates to other communities, flat water rates and water metering, utility rate changes and potential grant funding to alleviate costs for seniors.
With no further business, the Council meeting concluded at 4:50 p.m.
A Special (Budget) Meeting of Council (open to the public) is scheduled to start at 4:00 p.m. on Tuesday, April 2, 2024 at the Village office (826 Okanagan Avenue) and via Zoom.
The Regular Meeting of Council was held on March 12, 2024 at the Village office and via Zoom. 15 people attended in-person and 6 people attended virtually.
Mayor Lepsoe announced that he has proclaimed March 26, 2024 as Purple Day in the Village of Chase to raise awareness regarding Epilepsy.
Two people spoke at the beginning of the meeting regarding taxation and ideas to reduce Village’s costs, and about recent water rate increases.
Adrianna Mailloux, Manager of Solid Waste and Recycling, and Jamie Vieira, Operations Manager of the Thompson Nicola Regional District presented information on items that are now restricted from being placed into the garbage. The TNRDs goal is to reduce the amount of waste going to landfills in the region to 500 kg per person per year by 2028. Items that cannot be placed in the garbage containers but can be taken to the TNRD Eco Depots including the one at Pritchard include antifreeze and their containers, gasoline and diesel, pharmaceutical products and residential pesticide products. The full list of items that cannot be placed in the garbage but can be taken to the Eco Depot to be recycled can be found at https://www.tnrd.ca/services/garbage-recycling/mandatory-recycling/
2024 Operational and Capital Budgets. The Village’s Chief Financial Officer provided a presentation outlining the proposed 5 year financial plan, the operations summary, tax rate comparisons 2023 to 2024, and the water sewer and solid waste budgets for 2024. The proposed capital budget will be discussed at Council’s March 26, 2024 Regular meeting.
Partnering Agreement between Village of Chase and the Chase and District Recreation Centre Society. Council passed a resolution to renew the partnering agreement for a 3 year term with a contribution to the Society in 2024 of $157,500, including a 3% increase per year in years 2 and 3 of the term with the provision of a $25,000 contingency for emergency repairs to the major equipment, to work with the Society to budget for facility needs and for the Village to arrange for a facility condition assessment in 2024. Councillors Connett and Stevens were opposed to the resolution.
Request for Additional Handicap parking stall – Chase Creekside Seniors Centre
The request to provide an additional handicap parking stall was approved and will be located on the South side of the access to 542 Shuswap Avenue.
BC Farmers’ Markets – Nutrition Coupon Program in Chase. Council passed a resolution to send a letter to the BC Minister of Health, Honourable Adrian Dix to support and expand the BC Farmers’ Market Nutrition Coupon Program which provides local healthy food to those in need and supports local area food producers.
With no further business, the Council meeting concluded at 5:48 p.m.
The Regular Meeting of Council was held on February 27, 2024 at the Village office and via Zoom. 6 people attended in-person and 3 people attended virtually.
Brenda Jackson – Vertibles Edible Mushrooms. Brenda Jackson of Celista-based Vertibles Inc. spoke about food security in the Shuswap and her company’s efforts to enhance their production capacity of premium mushrooms, including the scaling up of a processing facility.
Tom Matajese – Mountain View Mobile Home. Tom Mataseje addressed Council regarding ongoing issues with traffic noise from Highway 1, questioned the averaging of noise testing results, expressed his dissatisfaction with the response from the provincial government, and urged Council to advocate for a solution.
LGDAP Application for Development Procedures. Council passed a resolution approving the submission of a grant application to UBCM’s Local Government Development Approvals Program grant to fund 100 percent towards a Development Approvals Program up to a maximum of $150,000. The funding will enable the Village to streamline the permitting process, provide clear guidelines for applicants, and meet the legislative mandate for a development procedures bylaw.
Opportunity for Public to Speak on Municipal Matters. Members of the public expressed concerns about water and sewer rates and ongoing issues with water meters. Mayor Lepsoe encouraged members of the gallery and the public to attend the upcoming Budget Open House on March 6 at 6:30 p.m. at the Chase Community Hall. Councillor Connett read an email from a resident that expressed support for efforts to mitigate highway noise by restricting the use of jake brakes by large trucks.
With no further business, the Council meeting concluded at 4:42 p.m.
The next Regular Meeting of Council is scheduled to start at 4:00 p.m. on Tuesday, March 12, 2024 at the Village office (826 Okanagan Avenue) and via Zoom.
The Regular Meeting of Council was held on February 13, 2024 at the Village office and via Zoom. 15 people attended in-person and 6 people attended virtually.
Public Input on Current Agenda Items. Members of the public expressed their thoughts on agenda items, including the Coburn Street Multi-Use Pathway.
Delegation – Jean Holt, 235 Willow Street. Jean Holt of 235 Willow Street addressed Council regarding recent changes to water rates and advocated for a reversal of the decision to increase the minimum consumption charge for water service.
Delegation – Don Cavers & Thompson-Okanagan Co-Op Housing Society. Don Cavers and Michael Shapcott of the Thompson-Okanagan Co-Op Housing Society addressed Council regarding the proposed development at 116 MacPherson Street and urged Council to take immediate action to accelerate the building of this housing.
Zoning Amendment Bylaw – 743 Cedar Avenue. Council adopted Zoning Amendment Bylaw 934-2024, which changes the designation at 743 Cedar Avenue from R-1, Low-Density Residential to R-1SS, Low Density Residential with Secondary Suite. The amendment is supported by the Official Community Plan (OCP), which encourages the use of secondary suites.
Bylaw 935-2024 2023-2027 Amended Financial Plan Bylaw. Council adopted the 2023 to 2027 Amended Financial Plan Bylaw, which incorporates previous funding decisions including the Shepherd Road watermain extension, capital funding for the Art Holding Memorial Arena and repairs to the Curling Rink roof.
Report of Official 2024 Local By-Election Results. Council passed a resolution receiving for information the Report of the Official 2024 Local By-Election Results, which includes a complete account of the ballots used in the 2024 By-Election. Councillor Dan Stevens received the most votes and was sworn in during the February 6, 2024 Special Meeting of Council.
Lagoon Headworks Improvements Grant – Village Representative. Council passed a resolution awarding the Village Representative contract for the Lagoon Headworks Improvements Grant to TRUE Consulting in the amount of $67,000 to complete work in support of headworks improvements at the sanitary sewer treatment plant. The scope of work includes preparation of a request for proposals for the engineering design services, the supply of base drawings and additional background information to the successful proponent, permit assistance and technical review. Funding for the project comes from a $5.8M provincial grant and will not affect taxation.
Award of Contract for Coburn Street Multi-Use Pathway – Phase 1 & 2. Council passed a resolution awarding the contract for the Coburn Street Multi-Use Pathway to General Assembly Excavating Ltd. in the amount of $151,010.75. The project is to be funded from the 2023 BC Active Transportation Infrastructure grant and the Local Government Climate Action Program grant.
Purchase of Generator for Emergency Operations Centre. Council passed a resolution in support of a proposed application for funding to purchase a generator for use at the Village office when power is down during emergencies and other situations where administrative connectivity and communications to the public is critical. Grant funding for the purchase comes from UBCM Local Government Program Services, Community Emergency Preparedness Fund and Emergency Operations Centre Equipment and Training.
Bill 34 – District of Sicamous – Request for Support. Council passed a resolution in support of a letter from the District of Sicamous to Premier David Eby expressing support for Bill 34 and the Restricting Public Consumption of Illegal Substances Act.
With no further business, the Council meeting concluded at 4:45 p.m.
For more information regarding Council’s meetings, please go to the Village’s website at https://chasebc.ca/council/minutes-agendas/
The next Regular Meeting of Council is scheduled to start at 4:00 p.m. on Tuesday, February 27, 2024 at the Village office (826 Okanagan Avenue) and via Zoom.
The Regular Meeting of Council was held on January 23, 2024 at the Village office and via Zoom. 14 people attended in-person and 8 people attended virtually.
Public Input on Agenda Items . Members of the public expressed their thoughts on agenda items, including the 838 Shuswap Avenue land disposition and the purchase of an air compressor for the fire department.
Building Regulations Amendment Bylaw No. 929-2024. Council adopted Building Regulations Amendment Bylaw No. 929-2024, which amends Building Regulations Bylaw No. 803-2014 to allow builders the option of using a prescriptive alternative for meeting Step 3 of the provincially mandated Energy Conservation Step Code.
Zoning Amendment Bylaw – 743 Cedar Avenue. Council passed the first three readings of Zoning Amendment Bylaw 934-2024, which changes the designation at 743 Cedar Avenue from R-1, Low-Density Residential to R-1SS, Low Density Residential with Secondary Suite. The amendment is supported by the Official Community Plan (OCP), which encourages the use of secondary suites.
838 Shuswap Avenue – Land Disposition. Council passed a resolution authorizing the sale of approximately 127 m2 of unused and undeveloped Village property to the owners of 838 Shuswap Avenue for $8,202, which would legalize their unpermitted property improvements. Council defeated a previous motion to authorize the sale at the appraised rate of $22,912.
Notice of Motion – Speed Signs (5 Locations). Council passed a motion committing to purchase up to five radar speed signs pending funding from Vision Zero and/or ICBC. Councillor Connett raised a Notice of Motion at the January 9, 2024 Regular Meeting regarding the purchase and installation of five radar speed signs in Chase.
Bylaw No. 935-2024 2023 to 2027 Amended Financial Plan Bylaw. Council passed first, second and third readings of the 2023 to 2027 Amended Financial Plan Bylaw, which incorporates previous funding decisions including the Shepherd Road watermain extension, capital funding for the Art Holding Memorial Arena and repairs to the Curling Rink roof.
2024 Grants-in-Aid Application. Council approved the contribution of $3,000 to Chase and Area Family Services towards the purchase of a garden shed to be funded through the Grants-in-Aid budget for the organization’s Forest Garden project at Willson Park. Council defeated a previous motion that included funding of $15,000 for water service installation and $5,785 for the purchase of a garden shed. During its July 18, 2023 Regular Meeting, Council approved the use of a 123’ x 38’ space located at Willson Park located between the existing community garden and Wilson Street for the project.
Early Budget Approval for Purchase of Fire Department Air Compressor. Council granted early budget approval for the purchase of an air compressor for the Fire Department at a maximum cost of $55,000, $30,000 of which is to be grant funded with the remaining $25,000 expended from the Village’s surplus funds.
Public Input on Municipal Matters. Members of the public spoke on various municipal matters, including the Growing Communities Fund, the purchase of the air compressor for the Fire Department, the Community Collaboration Initiative, wildfire preparedness and the proposed change to the zoning designation at 743 Cedar Avenue to allow for a secondary suite.
With no further business, the Council meeting concluded at 6:52 p.m.
The next Regular Meeting of Council is scheduled to start at 4:00 p.m. on Tuesday, February 13, 2024 at the Village office (826 Okanagan Avenue) and via Zoom.
The Regular Meeting of Council was held on January 9, 2024 at the Village office and via Zoom. 19 people attended in-person and 7 people attended virtually.
Public Hearing – 607 3rd Avenue. Council held a public hearing regarding Zoning Amendment Bylaw No. 933-2023 for 607 3rd Avenue, which would amend Zoning Bylaw No. 683-2006 by adding the zoning designation of R-1, Low Density Residential. Comments from members of the public included concerns about riparian areas, setbacks and the existing density of houses in the area.
Public Input On Agenda Items. Members of the public expressed their thoughts on agenda items, including highway noise and a proposed cannabis retail store. Highway noise was cited as an issue for residents who requested that the Village seek potential barriers to mitigate disturbances. Residents also expressed concerns about the proposed cannabis retail store, including issues relating to students walking past the store and the proximity to the Community Hall, the Legion and the Creekside Seniors Centre.
Rogers Communications. Chad Marlatt of Rogers Communications addressed Council regarding potential telecommunications installations in the community and provided an overview of ongoing efforts to install a tower in the area and the difficulties of securing access to suitable locations. Council expressed its interest in continuing discussions and its willingness to support the installation of a tower to improve cellular coverage in the area.
Tom Mataseje – Mountain View Mobile Home Park. Tom Mataseje of Mountain View Mobile Home Park addressed Council regarding highway noise and expressed concerns with the high levels of noise from highway traffic that he characterized as significantly diminishing the quality of life for residents and damaging the property values of nearby homes. Mr. Mataseje described previous efforts to contact provincial authorities to advocate for lowered speed limits and the construction of a noise-reduction barrier and asked Council for support in seeking a solution.
Sandeep Mahal, Barriere Budz Cannabis – Cannabis Retail Store. Sandeep Mahal, of Barriere Budz Cannabis, addressed Council regarding a proposed cannabis retail store to be located at 560 Shuswap Avenue and asked for a positive recommendation in his application to the Liquor and Cannabis Regulation Branch (LCCRB), which is required to proceed. Mr. Mahal highlighted the discrete nature of the business, the requirements to cover the windows of the store, and the benefits of a product supply that is provincially regulated and discourages illegal sales.
Cannabis Retail Store. Council passed a resolution in support of an application for a provincial primary licence for Barriere Budz Cannabis located at 560 Shuswap Avenue. The proposed licence location is zoned C-2, Downtown Commercial and cannabis retail is a permitted use in this zone. Councillor Connett voted against the resolution.
Zoning Amendment Bylaw No. 933-2023 (607 3rd Avenue). Council passed third reading and adopted Zoning Amendment Bylaw No. 933-2023, which would facilitate the sale of the Village-owned property with the proceeds from the sale earmarked to pay for the acquisition of lands needed to complete the Shepherd Road thoroughfare.
Development Variance Permit – 515 Pine Street. Council issued Development Variance #4-2023, which allows the owner of the property at 515 Pine Street to vary the front parcel line setback for an accessory building by one metre. The variance results in a five-metre setback rather than a six-metre setback.
Development Variance Permit – 607 3rd Avenue. Council issued Development Variance #5-2023, which allows a principal building to be built closer to the front parcel line than Zoning Bylaw No. 683-2006 permits. Due to the irregular configuration of the Village-owned property, a relaxation of the front parcel line setback is necessary to optimize the building envelope.
Building Regulations Amendment Bylaw No. 929-2024. Council passed the first three readings of Building Regulations Amendment Bylaw No. 929-2024, which would amend Building Regulations Bylaw No. 803-2014 to allow builders the option of using a prescriptive alternative in meeting Step 3 of the provincially mandated Energy Conservation Step Code. Amendments also include various text changes to the bylaw and its appendices that reflect current processes and practices while others ease administration and streamline enforcement of the permitting and construction process.
Shuswap Trail Alliance – Financial Support – Working Group/Annual Roundtable. Council committed contributions to the Shuswap Trail Alliance (STA) of $1605 per year towards operations for a period of four years and $500 per year towards the organization’s Roundtable initiative for three years. One of the STA’s main projects in 2024 is the Chase Creek Falls Trail Upgrade which will include a trail from the old rest area on the south side of Highway 1 and address drainage issues.
SILGA – Call for Nominations/Resolutions. Council recognized the call for nominations for the Southern Interior Local Government Association (SILGA) executive and acknowledged the upcoming deadline for submissions of resolutions on February 29, 2024.
Mill Park Boat Launch Preliminary Design. Council reviewed preliminary designs and conceptual renderings for the Mill Park Boat Launch.
2024 to 2025 Strategic Plan. Council noted that its 2024-2025 Strategic Plan has been adopted and is hereby released to the public.
With no further business, the Council meeting concluded at 5:31 p.m.
The next Regular Meeting of Council is scheduled to start at 4:00 p.m. on Tuesday, January 23, 2024 at the Village office (826 Okanagan Avenue) and via Zoom.
The Regular Meeting of Council was held on December 12, 2023 at the Village office and via Zoom. 1 person attended in-person and 2 members of the public attended virtually.
Zoning Amendment – 607 3rd Avenue. Council passed first and second reading of Zoning Amendment Bylaw No. 933-2023 and submitted the bylaw to a Public Hearing. The proposed zoning amendment would facilitate the sale of the Village-owned property by adding the zoning designation of R-1, Low Density Residential. The proceeds from the sale are earmarked to pay for the acquisition of lands needed to complete the Shepherd Road thoroughfare.
Zoning Amendment – 743 Cedar Avenue. Council passed a resolution directing Administration to process a zoning amendment application for 743 Cedar Avenue to permit the addition of a secondary suite. The proposed zoning amendment would change the zoning designation of the property from R-1, Low Density Residential to R-1SS, Low Density Residential with Secondary Suite.
2024 Council Meeting Schedule. Council approved the 2024 meeting schedule, which includes 21 regular meetings held on the second and fourth Tuesday of each month except for July, August and December, which each have one meeting.
Council received a question from a member of the public regarding repairs to recreational facilities and financial reporting for non-profit organizations that receive Village funding.
The Regular Meeting of Council was held on November 28, 2023 at the Village office and via Zoom. 13 people attended in-person and 5 participated via Zoom.
New Public Works Manager. Mike Baker was introduced as the Village’s new Public Works Manager.
Comments from the gallery on agenda items included advocating for an anti-idling educational campaign and for the roof replacement at the Curling Rink.
RCMP Report. Sargeant Kennedy of the RCMP, Chase detachment spoke to Council regarding crime statistics for the last few years, comparing the number of calls and percentage of types of calls with previous years. He noted that property crime calls are the most prevalent of all types of calls to the Chase detachment, and noted that crime in general is not higher in 2023 than it was in previous years. He thanked the work of Chase Citizens on Patrol, the guards at the detachment and Victim Services for being a big help to the RCMP in their work.
Shuswap Trail Alliance. Jen Bellhouse, Executive Director of the Shuswap Trail Alliance provided a presentation showing the make-up of the alliance, its purposes and functions, and what accomplishments have been made this past year. She requested of Council to continue to finanically support the work of the STA and the Regional Trails Roundtable.
Chase Rotary Club – Playground Equipment for Centennial Park. Council passed a resolution to accept a donation of playground equipment for Centennial Park from the Chase Rotary Club and to ensure the equipment is maintained by the Village after installation.
Oncore Senior Services Society – Thank You Letter. Council received a letter from Oncore Senior Services Society thanking the Village for its support in principle for the placement of a low income seniors housing facility on Village owned land in Chase, and included excerpts from the Village’s Official Community Plan relating to the need for such housing in Chase.
Chase and Area Family Services Society – 2023 Post Event Summay – Grant-in-Aid. Council received for information the 2023 post event summary from the Chase and Area Family Services Society for which a Village grant-in-aid was given.
Trombia Street Sweeper Update. A report was received regarding the newly acquired Trombia Street Sweeper attachment that will be fitted to the Village’s loader to begin its use in early 2024 when the snow has gone from the streets.
Curling Rink Roof. Council approved the funding of a new roof over the ice sheets at the Curling Rink.
607 3rd Avenue – Village owned Vacant Land – Zoning. Village staff were directed to proceed with drafting a zoning bylaw to zone the vacant lot at 607 3rd Avenue.
515 Pine Street – Development Variance. Council accepted the application from the owner of 515 Pine Street for a variance of the front parcel line setback and directed staff to send out referrals.
607 3rd Avenue – Village owned vacant land – Development Variance. Council accepted the application for a variance for 607 3rd Avenue for a variance of the front parcel line setback and directed staff to send out referrals.
Chase Lions RV Park Financial Summary – January 1, 2023 to October 31, 2023. The financial summary which is required by the lease agreement between the Village and the Chase Lions Club for use of the lands at Mill Park was received.
Climate Action Committee – Proposal for Anti-Idling Educational Program. Council passed a resolution to support the Climate Action Committee in implementing an anti-idling education campaign in Chase.
FireSmart Coordinator Funding Application. Council supported the application for funding from UBCM for a FireSmart Coordinator.
2024 Council Remuneration. The recommendation to increase Council’s remuneration by 2% was defeated.
2023 Christmas Holiday Office Closure. Council approved the closing of the Village office from Monday December 25, 2023 to Monday, January 1, 2024 inclusive. The office will re-open on Tuesday, January 2, 2024. Garbage and recycling collection will not be affected by the office closure.
2024 Local Government Leadership Academy Education Forum. Council passed a resolution for the Village to pay costs for any Council member wishing to attend the 2024 Local Government Leadership Academy Education Forum.
During the public speaking to municipal matters section of the meeting, it was clarified to the gallery that during the recent structure fire at Parkside Community, the Village did not deny the use of the community hall for those residents who had to be evacuated. In fact, Village staff set up tables and chairs at the hall, however the Legion offered its space as it already had chairs and tables set up and was able to provide hot and cold beverages to the residents and provide them with sandwiches. With no further business, the Council meeting concluded at 5:19 p.m.
The Regular Meeting of Council was held on November 14, 2023 at the Village office and via Zoom. 7 people attended in-person and 2 participated via Zoom.
Mayor Lepsoe announced that he proclaimed Novmeber 2023 as Adoption Awareness Month in the Village of Chase.
Patrick Herba, past president of the Chase Rotary Club presented a proposal to Council for playground equipment at Centennial Park. The Club wishes to apply for funds and will require a memorandum of understanding from the Village that the Village will maintain the equipment in perpetuity, as well as an agreement from the Village for the location, site preparation and installation of the equipment.
2023 Third (3rd) Quarter Financial Reporting – to end of September 2023. The Chief Financial Officer gave a presentation of the 2023 budget (operational and capital) noting that most areas are in good standing, the water and sewer operational budgets are exepected to run a deficit.
Development Variance Permits. Council issued Development Variance Permits for 316 MacPherson Street and 1182 Currie Avenue to vary parcel setbacks to construct accessory buildings.
By-Election – Appointment of Chief and Deputy Chief Election Officers. Due to the resignation of former Councillor Ron Harder, a by-election will be held. Council appointed a Chief and Deputy Chief Election officer, with the by-election being held on January 20, 2024.
Request for Immediate Action to Prevent Invasive Mussel Introduction to BC – Okanagan Basin Water Board. Council passed a reoslution to write to several Federal Cabinet Ministers urging immediate action to prevent invasive mussels from coming into British Columbia. These mussels are highly dangerous and expensive for water provision systems as well as lakes and rivers.
Chase Country Christmas Insurance. Council passed a resolution to require Chase Country Christmas to obtain private insurance for their activities with the Village added as an insured and that the Village of Chase will cover the cost of the insurance through a grant-in-aid.
Council attendance at SILGA Workshops and Reimbursement Policy. Council passed a resolution to cover the costs of several members of Council attending the SILGA Local Government Budgeting 101 Workshop in November and directed staff to review the expense policy to streamline the process for Council members to attend various events and workshops that enhance their skills and knowledge in their roles as Council members.
Several motions were released from In-Camera:
Potential Flag Poles for the Museum. “THAT staff connect with the owner of the building at 721 First Avenue to determine if they are interested in donating the 2 unused flagpoles fronting the building to the Chase & District Museum Society.”
Village owned property 607 Third Avenue – Sale. “THAT staff prepare this Village-owned property at 607 Third Avenue for future sale on the open market by installing a water and sewer connection and initiating the Development Variance Permit process to reduce the front parcel line setback from 6.0m to 4.0m.”
Development Cost Charge Bylaw. “THAT the cost to update the Village’s 2010 Development Cost Charge Bylaw be determined by staff and presented during the 2024 budget deliberations.”
Cell Tower – Service Providers to meet with Council. “THAT staff invite past proponents of cellular towers in the Chase area to appear as respective delegations before Council.”
Broadband Performance Test. “THAT staff proceed with the Broadband Performance Test through the Shuswap Economic Development Society, with the $15,000 cost to be paid from the “Gas Tax” fund.”
With no further business, the Council meeting concluded at 4:53 p.m.
The Regular Meeting of Council was held on October 24, 2023 at the Village office and via Zoom. 9 people attended in-person and 2 participate via Zoom including Councillor Ron Harder.
Mayor Lepsoe announced that November 8 is National Aboriginal Day and he also stated that Vic Skjeie, long time resident of Chase and former Council member passed away recently.
Comments from the public included:
- A low cost seniors housing complex should be built in Willson Park – it is underutilized and close to the medical facilities
- Administration does not have time to be taking courses on Indigenous cultural safety and humility when they should be focussing on taking care of our community
- Allowing a seniors facility to be built on the Arena Lands is taking that last potential piece of recreational property away from the community – this could be detrimental to our youth in the future
- Council is being asked to be aware of Fortis’ push for fossil gas usage by promoting Renewable Natural Gas – should consider other heating options especially in light of the Province’s zero carbon step code
Oncore – Low Income Housing for Seniors
Representatives of Oncore Seniors Society explained:
- Council in 2020 approved the long term lease of a portion of the Arena Lands for a low cost seniors rental project, unfortuately funding did not come through at that time. BC Housing is once again inviting proposals, and Oncore believes that Chase is a prime community for this type of project as 37% of Chase residents are over 65
- Oncore is asking for Coucil’s support, is grateful for the land, and will be paying Development Cost Charges and taxes as any other developer is required to do
- Seniors will be encouraged to move out of their single family homes freeing them up for younger families
Permissive Tax Exemptions. Council adopted a 2-year and a 4-year permissive tax exemption bylaw to exempt a number of church related properties and not-for-profit groups from taxation.
Development Variance Permits. Council accepted applications for Development Variance Permits for 316 MacPherson Street and 1182 Currie Avenue to vary parcel setbacks to construct accessory buildings – the applications will be sent out for appropriate referrals before coming back to Council for final consideration.
Oncore Seniors Society – Low Cost Seniors Rental Housing Proposal. Council passed a motion to support the application of Oncore Seniors Society to BC Housing to develop a Low Cost Seniors Rental Housing complex on the West end of the Art Holding Memorial Arena parking area.
Budget Amendment – Art Holding Memorial Arena Expenditures. Council passed a resolution to increase the capital budget for the Art Holding Memorial Arena by $50,000 to ensure necessary repairs and replacements are made.
Indigenous Cultural Safety and Cultural Humility Training Grant. Council passed a resolution to approve the submission of a grant application to provide for training for Council and staff relating to Indigenous cultural safety and cultural humility.
Renewable Natural Gas – Correspondence from the Chase Environmental Action Society. Council received correspondence from the Chase Environmental Action Society regarding the consideration of alternative heating methods to Natural Gas and Renewal Natural Gas.
UBCM Grant Application – Fire Department Equipment. Council passed a resolution to approve the submission of a grant application to UBCM for funds to purchase a new air compressor to fill Self Contained Breathing Apparatus cylinders.
Members of the gallery commented on the following topics:
- It appears lots of traffic speeds on Pine Street
- Council should consider the installation of a cell tower to improve cell service in Chase
- There are likely some local Indigenous members who could provide training in relation to cultural safety and humility
- Concerns raised about the state of the cemetery and in particular one grave site that sunk and required 21 pails of dirt to level – better care should be taken at the cemetery – head stones in new section are not placed properly
- What is the status of the street sweeper as it would be great to have the streets swept in the downtown are before Chase Country Christmas
- When is the Village hiring a person to replace Mr. Spencer?
- What is the involvement of the Recreation Society in our community? Why are they permitted to operate the Arena and make a profit when Village staff should be operating the Arena
With no further business, the Council meeting concluded at 5:17 p.m.
A Regular Meeting of Council was held on October 10, 2023 at the Village office and via Zoom. 4 people attended in-person, Councillor Ron Harder participated via Zoom.
Mayor Lepsoe announced that he had proclaimed on behalf of Council, October 2023 as Foster Family Month in the Village of Chase.
Mayor Lepsoe announced the resignation of Councillor Ron Harder, effective once a new council member is elected.
A comment from the public was against the proposed location for a cannabis retail outlet citing congested intersection, not enough parking and too close to Community Hall and Seniors Centre.
Shepherd Road Watermain – Gas Tax. The Watermain installation project along the unopened portion of Shepherd Road from Brooke Drive to Cottonwood Street was approved at a previous meeting of Council. The project cost came in over budget. Council authorized a budget amendment to increase the “Capital Expenditures-Water” by $6,000, authorized increasing the “Transfer from Reserves – Gas Tax Reserve” by $6,000; and approved the modified contract amount for the 2023 Shepherd Road Watermain Expansion project to Extreme Excavating Ltd. to a total of $101,000.”
845 Thompson – Property Owner request Village to pay for sewer main extension. The request from the owner of 845 Thompson Avenue for the Village to pay an approximate cost of $60,000 for a sewer main extension to the private property line so the property can be connected to the sewer system was denied.
Application for Cannabis Retail Store – 560 Shuswap Avenue. Council deferred a decision on the application for a Cannabis Retail licence at 560 Shuswap Avenue to obtain comments from the local RCMP detachment and the Creekside Seniors.
With no further business, the Council meeting concluded at 4:30 p.m.
The Regular Meeting of Council was held on September 26, 2023 at the Village office and via Zoom. 22 people attended in-person, 3 via Zoom.
Comments from the public included:
- Various people spoke in support of an Every Child Matters Crosswalk
- One person spoke against the crosswalk because she stated land is being taken from us and given to Indigenous people
- Several people spoke against the increase to water and sewer rates citing pressure on seniors on a fixed income
Kukpi7 (Chief) Irvin Wai of Neskonlith Indian Band spoke to Council stating that an Every Child Matters crosswalk is a small task that will have big positive implications for the relationship between the three local Indigenous communities and the Village of Chase. He stated that racism for Indigenous people is real and fighting racism is better done if all the communities work together. We have been building our relationship for some time now and it needs to continue to build.
Councillor Shelley Witzky of Adams Lake Indian Band spoke about projects that have been done collaboratively between the Adams Lake Indian Band and the Village of Chase including the Secwepemc Landmark project (Memorial Park) and the Chase Falls Trail and Landmark project. She noted the importance of us continuing our relationship building amongst the four communities.
Nakia Hill provided a summary of the 2023 Village Summer Recreation Program noting that on average there were 25 kids each day with 42 on the last day. Some days she had to turn children away due to limited number of play leaders. She urged Council to consider providing additional funding in 2024 for the program to be able to take more children and provide activities and learning opportunities similar to 2023. The Chase Lions were thanked for their generous support of $15,000 towards the 2023 program.
Every Child Matters Crosswalk. A resolution was passed by Council to proceed with the installation of an Every Child Matters crosswalk with costs being share between the Village of Chase, Adams Lake Indian Band, Neskonlith Indian Band and Swlāx te SecwepemcúÍecw.
Fees and Charges Bylaw No. 930-2023 – Water and Sewer Rate Increases. The bylaw was rescinded at third reading and the corrected bylaw was given third reading.
Development Permit #2023-5, 1225 Montgomery Place. Development Permit #2023-5 which requires a geotechnical assessment be done of the property was approved.
2-Year Permissive Tax Exemption Bylaw No. 931-2023. Council gave first three readings to Bylaw No. 931-2023 which exempts various properties in Chase from municipal taxation including the Legion, the Museum, Creekside Seniors, Chamber of Commerce, Art Holding Memorial Arena, Curling Club, Mill Park RV Park (Lions), and portions of the Sunshore Golf Course.
4-Year Permissive Tax Exemption Bylaw No. 932-2023. Council gave first three readings to Bylaw No. 932-2023 to exempt portions of local churches (parking lots and outbuildings) from municipal taxation.
Council heard from several members during the opportunity for public to speak on municipal matters:
- Fire Smart funding is available and Dan Stevens offered to assist the Village in applying for funding
- Council should take into consideration comments from the public regarding the water rate increases and not increase the rates so much all at once
- Council should consider enacting a bylaw that would require property owners to pick up fallen fruit from their yards to prevent bears being trapped and killed
- There should be a better way for the parks to be watered to reduce water consumption
- Thanks was given to the approval to proceed with an Every Child Matters crosswalk
- Council was reminded of how much the 3 local Indigenous communities contribute to the economy of Chase and that the 3 local Indigenous communities want to continue fostering good relationships with the Village of Chase
- The Adams Lake Indian Band plans to do some traditional controlled burns above their community in the Spring to reduce wildfire risk
- Complaint about inappropriate language spoken during the Council meeting which should not be allowed
With no further business, the Council meeting concluded at 5:45 p.m.
The Regular Meeting of Council was held on September 12, 2023 at the Village office and via Zoom. 6 people attended in-person.
Comments from the public included:
- Support for the consideration of an Every Child Matters crosswalk
- Opposition to an Every Child Matters crosswalk
Every Child Matters Crosswalk. After discussion regarding intitial costs and ongoing maintenance, the installation of an Every Child Matters crosswalk was defeated.
Development Permit #2023-4, 116 MacPherson Street. Development Permit #2023-4 requires a geotechnical assessment of the property which has been performed. Council approved the Development Permit.
Municipal Insurance Association – Voting Delegate for AGM. Council appointed Mayor David Lepsoe as the voting delegate for the Municipal Insurance Association Annual General Meeting being held during the 2023 UBCM convention and Councillor Jane Herman as the alternate voting delegate.
With no further business, the Council meeting concluded at 4:25 p.m.
The Regular Meeting of Council was held on August 15, 2023 at the Village office and via Zoom. 22 people attended in-person, Councillor Harder attended by phone and 2 members of the public attended virtually.
Acting Mayor Jane Herman made two announcements:
- She introduced Jim Dunn as our new bylaw enforcement officer
- She announced that the Mayor had signed a proclamation proclaiming September 2023 as Literacy Month in the Village of Chase.
Comments from the public included:
- The request to be able to hook into sewer like all other properties in Chase
- Should not increase water rates – should have public’s approval for this
- Should not give taxpayer money to any not-for-profit group – the citizens of Chase should be stepping up to donate if they wish to
- We should not enter into a mutual aid agreement with Adams Lake Indian Band we should keep our fire departments separate
- There are several businesses in Chase that should be more accessible, and the Visitor Information Centre washroom needs a grab bar
- Disagree with an Every Child Matters crosswalk – stuff happened in the past and we need to move on
- Water rates should not be increased for those who do not use much water especially some seniors
- If exempt staff get overtime when they do Emergency Operations Centre work, would they be seconded to other places? Who would do their work?
- Someone should be hired to deal with emergency activities
- Concerns about paying overtime for staff to work in EOC – what about what happened at the TNRD when Sukh Gill got paid a large amount of money and the TNRD was audited – could that happen in Chase? Overtime should be reported to Council annually
- Concerns about the Village going into debt to buy a street sweeper – this purchase should be budgeted
- Downtown road closure should not be permitted – it is for too long of a time
- The Visitor Information Centre is inspected annually to make sure it complies with accessibility requirements of Destination BC. If we can assist the Village in any way to develop Accessibility plan we are happy to do so
Street Sweeper Purchase. Council authorized the purchase of a new Trombia Airknife T220 sweeper from CUBEX Equipment for an amount of $112,095.20. The sweeper will be available for Village wide sweeping earlier in the season, and for spot sweeping any time of year. In addition, the purchase eliminates service disruptions associated with contractors who frequently reschedule based on the demands of their largest clients, and mechanical breakdowns, both which are very common and experienced every year.
Fees and Charges Bylaw – Water and Sewer Fee Increases. Council gave first, second and third readings to Fees and Charges Amendment Bylaw No. 930-2023, which will amend allow for the increase to water and sewer fees.
Sewer Extension Request – Owner of 845 Thompson Avenue. Council deferred the decision regarding sewer main extension for connection by the property owner of 845 Thompson Avenue until staff has obtained more information about the past servicing of adjacent properties.
Request for Donation – Chase Literacy. Council approved a $500 grant to the Chase Literacy program for 2023, which supports the delivery of literacy-based initiatives within the community.
Exempt Staff Overtime Compensation Policy. Council adopted ADM-35 (2023) Exempt Staff Overtime Compensation Policy, which establishes a policy to compensate exempt staff members for overtime worked in an Emergency Operations Centre. With the adoption of the policy, the Village can seek reimbursements of this compensation by submitting a claim to Ministry of Emergency Management and Climate Readiness.
Mutual Aid Agreement – Village of Chase and Adams Lake Indian Band – Fire Suppression Services. Council approved a mutual aid agreement with Adams Lake Indian Band for fire suppression services. As with all other fire suppression agreements, the Village of Chase Fire Department will ensure a fire department duty crew and apparatus is available within the main boundaries of Chase in order to provide assistance to Adams Lake Fire Department.
Accessible BC – Province of BC Requirement for Local Governments. Council passed a resolution directing staff to develop an accessibility committee and begin a process of developing an accessibility plan to be reviewed by the accessibility committee and brought forward to Council for adoption. In addition, Council also directed staff to collect input from the public regarding any barriers to accessibility within the community.
Thank You from Ronald McDonald House. Council acknowledged a letter from Ronald McDonald House thanking the Village for its donation from the Chase Day Camp ‘Gratitude Day’ and extended its thank you to the Program Lead, Nakia Hill for providing a positive teaching opportunity for the children of the Summer Recreation Program.
Every Child Matters Crosswalk. Council passed a resolution directing staff to work with the three local Indigenous communities to determine a location for an Every Child Matters crosswalk in Chase and associated costs and bring a report back to Council.
Car Show – Road Closure Request – Cars for Cancer. Council passed a resolution approving the closure of Shuswap Avenue between Pine Street and Chase Street and Haldane Street between First Avenue and Sicamous Avenue to traffic between 8:00 a.m. and 3:00 p.m. Sunday, September 17, 2023 to facilitate a classic car show.
Council heard from various gallery members regarding the use of Voyent Alert, the development permit process, supportive housing initiatives and emergency preparedness.
With no further business, the Council meeting concluded at 5:34 p.m.
The next Regular Meeting of Council is scheduled to start at 4:00 p.m. on Tuesday, September 12, 2023 at the Village office (826 Okanagan Avenue) and via Zoom.
Mayor David Lepsoe marked the passing of the Village’s bylaw officer and community volunteer Richard Waugh and noted his unwavering kindness and dedication to the safety and well-being of the community.
Council heard from various gallery members supporting the current location of Visitor Information Services, the request from t1he owner of 845 Thompson Avenue regarding his request for the Village to provide an extension to the sewer main to his property, two property owners near the Hysop Road lake access to keep it the way it is and to close it off to motorized boat launching, and two individuals who support the moorage of boats on the water lot associated with 724 Hysop Road as they have only water access to their homes on the north shore of Little Shuswap Lake.
Delegations – TRUE Engineering. Dave Underwood of TRUE Consulting provided a presentation to Council on the South Thompson/Little Shuswap Lake Flood Plain Mapping Report noting that the Chase Creek floodplain mapping information has been merged with the other mapping to create a comprehensive report for all of Chase in terms of potential flooding and what properties and infrastructure is at risk.
Council members reported on their activities since the last Council meeting. Staff reports were also received for information.
Hysop Lake Access. Council passed a resolution directing Administration to contact the Provincial Ministry of Forests to urge them to enforce the rules regarding private docks on water lot leases in relation to the illegal moorage activities associated with the water lot at 725 Hysop Road.
Forest Garden. Council approved the use of 123’ x 38’ of space at Willson Park located between the existing community garden and Wilson Street for the Chase and Area Young Learners Society’s ‘Forest Garden’. Council also deferred funding of the “Installation of Water service to Willson Park” until the spring of 2024, when the estimated cost can be attributed.
845 Thompson – Request of Village to pay for sewer main extension. Council deferred the decision regarding the request to pay for sewer main extension to 845 Thompson Avenue until the next Regular Meeting to gather further information.
Visitor Information Services. Council passed a resolution that the Visitor Information Services for the Village of Chase remains at its current location at 400 Shuswap Avenue.
Climate Action Committee – Terms of Reference. Council adopted the Terms of Reference for the Village of Chase’s Climate Action Committee.
Water and Sewer Rates – Council passed a resolution to defer the increases in rates to allow for proper public notification.
2022 Annual Report – Council passed a resolution to received the 2022 Annual Report.
Letter of Support for Shuswap Economic Development Society-Council passed a resolution to provide a letter of supportfor the Shuswap Economic Development Society’s application to the Connecting Communities Grant.
Interfor – Adams Lake Division – Proposed Fire Protection. Council passed a resolution to provide fire protection to Interfor – Adams Lake Division as long as a duty crew and fire apparatus is available with the main Village boundaries with costs being reimbursed on a standard rate basis.
With no further business, the Council meeting concluded at 5:43 p.m.
The next Regular Meeting of Council is scheduled to start at 4:00 p.m. on Tuesday, August 15, 2023 at the Village office (826 Okanagan Avenue) and via Zoom.
The Regular Meeting of Council was held on June 13, 2023 at the Village office and via Zoom. 16 people attended in-person.
Longest Day of Smiles – June 18, 2023. Mayor Lepsoe announced that he has proclaimed June 18, 2023 as the Longest Day of Smiles in the Village of Chase to recognize the global medical charity providing free, life-changing surgeries and medical care to children born with cleft conditions around the world.
Council heard from various gallery members regarding the Climate Action Committee, Chase’s participation in the Provincial Nominee Program (PNP) program and issues related to emergency preparedness.
Thompson-Nicola Regional District (TNRD) Emergency Program. Kevin Skrepnek, Manager of Community and Emergency Services, and Mike Knauff, Emergency Program Coordinator, TNRD provided an overview of the TNRD Emergency Program and noted that the provision of services to the seven participating municipalities and the Electoral Areas presents considerable challenges. In addition, Mr. Knauff responded to a question about tracking wind activity during a potential chemical spill caused by a rail accident by clarifying that Environment Canada conducts plume modelling and in the event of a spill in Chase, the Village, the TNRD, Emergency Management and Climate Readiness BC, Environment Canada and CPKC Rail would all be involved in a coordinated response.
Kym Berns of 748 Thompson Avenue – Municipal Sanitary Service. Kym Berns of 748 Thompson Avenue addressed Council regarding the purchase of the old United Church and renovation into a home and noted that the property is not connected to the sewer system and appealed to Council to extend the sewer system to his property.
Development Variance Permit – 303 Pine Street. Council passed a resolution issuing DVP#2-2023 for 303 Pine Street. The permit allows for the variance of the fence height along the side parcel line higher than is permitted in the Zoning Bylaw for the purpose of containing dogs.
Demand Notice – 229B Brooke Drive. Council passed a resolution denying an extension to the Demand Notice for 229 Brooke Drive and directed staff to take remedial action to finalize the clean-up of the property.
Cellular Telephone Service in Chase – Cell Tower. Council passed a resolution deferring further exploration of improving cellular coverage in Chase until Council’s strategic planning meetings.
Chase & District Museum & Archives. Council passed a resolution receiving for information the letter dated June 2, 2023 from the Chase & District Museum & Archives regarding the replacement of the deck on the property using Village grant-in-aid funds.
Council Members’ Health Benefits. Council confirmed the continuance of Council members’ benefits until the end of the current Council’s term of office.
Provincial Nominee Program (PNP) Entrepreneur Immigration Regional Pilot (EIRP) – Change in Mandate and Focus. Council suspended the Village’s participation in the PNP EIRP program until July 31, 2024 and modified the name and mandate of the PNP Committee to assist the Chamber of Commerce and local area businesses to reinvigorate the Chase business community creating a more inviting environment for future foreign business ventures.
Tractor Replacement. Council authorized the purchase of a new Kubota L6060 tractor from Douglas Lake Equipment for an amount not exceeding $120,000.
Assistance to Chase and Areas Young Learners Society – Flow-Through for Grant Funding. Council passed a resolution permitting the Village to be the recipient of grant funds for operational costs for a Family Resource Centre in Chase, to be disbursed to the Chase and Area Young Learners Society.
Appointment of Members to the Climate Action Committee. Council passed a resolution appointing Angelika McLaren and Anne Grube (of the Chase Environmental Action Society), Joey Nash, Kristen From, James Mintz, Geo Horton and Paris Michel as members of the Village’s Climate Action Committee for an initial two-year term.
With no further business, the Council meeting concluded at 5:40 p.m.
The Regular Meeting of Council was held on May 23, 2023 at the Village office and via Zoom. 11 people attended in-person and 1 person attended virtually.
Demand Notice. Council passed a resolution extending the effective date of an Order to Comply from May 31, 2023 to June 14, 2023 for the owner of 229B Brooke Drive to bring the property into compliance with the Property Maintenance Bylaw. The Corporate Officer presented photographs of marked items for removal at 229B Brooke Drive and noted that the owner has made progress towards achieving compliance. The Corporate Officer also outlined the legislative authority of the Property Maintenance Bylaw, the chronology of events that led to the demand notice and the ongoing safety hazards of failing to remedy the situation. The owner expressed regret over the state of the property and stated that the removal of remaining items should be completed before June 14, 2023.
Letter from Zilly Palamar – “Issues of Concern”. Council passed a resolution accepting for information a letter from Zilly Palamar of 141 Shuswap Avenue that voiced concerns about an administrative error in the schedule attached to the 2023 Tax Rates Bylaw No. 928-2023, expressed opposition to the Chase and Young Area Learners Society’s proposal for planting a food forest garden in Willson Park and expressed dissatisfaction with Council’s decision to cover up to $800 for the costs of insurance for a pump track that is being funded and coordinated by the Youth Action Committee.
Notice of Motion. Councillor Connett provided Notice of Motion to direct Administration to explore options to support the installation of a cell phone tower in Chase.
With no further business, the Council meeting concluded at 5:05 p.m.
The Regular Meeting of Council was held on May 9, 2023 at the Village office and via Zoom. 19 people attended in-person and 7 people attended virtually.
Council heard from various gallery members regarding the Visitor Information Services, the demand notice for 229B Brooke Drive and the 2022 audited financial statements.
There was a public hearing for Zoning Amendment Bylaw No. 926-2023 – Aylmer Road Storage – 230/234/238 Aylmer Road. The proponent is seeking an amendment to the Zoning Bylaw to allow them to continue using shipping containers on the property as storage units, to expand their storage business. An amendment would be contrary to the Official Community Plan, and Council passed a resolution abandoning Zoning Amendment Bylaw No. 926-2023.
2022 Financial Statements. Council heard from Brent Ashby, Partner, KPMG regarding the 2022 financial statements. Mr. Ashby reviewed the Statement of Financial Position as at December 31, 2022 and also explained the Statement of Operations.
Willson Park Forest Garden. Ashton Sweetnam and Kristen From of the Chase and Area Young Learners Society outlined a proposal for planting a food forest garden in Willson Park, including edible plants, food for pollinators, habitat for birds and insects, nature play spaces and educational signage. Council indicated their wish for this matter to be returned for formal consideration at an upcoming meeting.
Council members reported on their Council-related activities since the last regular meeting.
2022 Financial Statements. Council passed a resolution approving the 2022 audited financial statements, which are available online at www.chasebc.ca or in-person at the Village office at 826 Okanagan Avenue during office hours (Monday to Friday, 9 am to 4 pm).
2023-2027 Financial Plan Bylaw No. 927-2023. Council adopted the 2023 to 2027 Financial Plan Bylaw No. 927-2023, which sets out proposed expenditures, funding sources and transfers between funds.
2023 Tax Rates Bylaw No. 928-2023. Council adopted the 2023 Tax Rates Bylaw No. 928-2023, which sets the tax rates required to generate revenue proposed to be raised for the year.
Secwépemc Landmark Project – Request for Letter of Support. Council heard from Libby Chisholm of the Territorial Resource Stewardship Department, Skwláx te Secwepemcúfecw about Phase 2 of the Secwépemc Landmark Project, which includes the upgrading of the Chase Creek Falls trail to address erosion issues and enhance accessibility. Council passed a resolution to provide a letter of support for the Skwláx Cultural Heritage Protection Department’s application to the First Peoples Cultural Council Heritage Infrastructure Program for Phase 2 of the Secwépemc Landmark Project.
Development Permit – 360 Shepherd Road. Council approved a development permit for a multi-family development at 360 Shepherd Road, subject to the receipt of a landscaping security bond as per Section 21.1.1 of the OCP bylaw, which will include 7 short-term studio suites, 6 single family town house units and 3 offices. A variance was approved to reduce the parking requirement from 17 parking spaces to 16 for the development, which includes the installation of a dual EV charger for two stalls.
Development Variance Permit – 303 Pine Street. Council accepted the application for 303 Pine Street and directed Administration to draft a Development Variance Permit and initiate the referral process. The applicant is seeking to vary the fence height along the side parcel line higher than what is permitted in the Zoning Bylaw for the purpose of containing dogs.
Demand Notice – 229B Brooke Drive. Council approved the issuing of a Notice to the owner or occupier giving them twenty-one (21) days to bring the property at 229B Brooke Drive into compliance with the Property Maintenance Bylaw 731-2010.
Sec. 57 Notice on Title – 229B Brooke Drive. Council passed a resolution declaring the property at 229B Brooke Drive as contravening the BC Building Code, the Village of Chase Building Bylaw 803-2014, and the Village’s Zoning Bylaw 683-2006, and registering a Notice on Title on the property’s title pursuant to section 57 of the Community Charter (SBC 2003).
Fee for Services Agreement – Visitor Information Services. Council ratified the Fee for Service Agreement between the Village of Chase and the Chase and District Chamber of Commerce for Visitor Information Services for the balance of 2023.
Union of BC Municipalities Membership Renewal – Council received for information a letter from UBCM regarding membership renewal.
Fortis BC – Nominate a Charity. Council passed a resolution to nominate the Chase and District Health Services Foundation once a specific project is identified.
Council heard from members of the gallery regarding the Fee for Services for the Visitor Information Centre.
With no further business, the Council meeting concluded at 6:13 p.m.
The Regular Meeting of Council was held on April 11, 2023 at the Village office and via Zoom. 8 people attended in-person and 1 person attended virtually.
Council heard from various gallery members regarding the Visitor Information Centre services, that they should not be relocated, and also regarding the Entrepreneur Immigration program, that the Village should continue participating in the program.
Visitor Information Services – Proposal for Relocation
Council passed a resolution for staff to obtain more information from businesses and the Boards of Directors of the Chamber and the Museum regarding the best location for the Visitor Information Centre service and bring back a report to a future Council meeting.
Street Sweeper – Proposal to Purchase
Council passed a resolution for staff to obtain information regarding options and costs relating to the purchase of a street sweeper and bring a report back to Council.
Trail – Whitfield Landing – Development Permit
Council passed a resolution to approve the development permit for the construction of a public access non-motorized trail along the creek adjacent to the Whitfield Landing modular home park.
Development Permit – 910 Sicamous Avenue
Council passed a resolution approving the development permit for 910 Sicamous Avenue to build an addition onto the existing garage.
Council Code of Conduct
Council adopted a code of conduct which will be available soon on the Village’s website.
BC Provincial Nominee Program – Entrepreneur Immigration Regional Pilot
Council agreed to continue participating in the program pending the availability and costs of hiring a Thompson Rivers University co-op student.
Road Closure – Chase and Area Young Learners Society – Mother’s Day Event
Council approved the closure of Shuswap Avenue from 10:00 a.m. to 2:00 p.m. of Shuswap Avenue between Haldane Avenue and Chase Street on May 13, 2023 for their Mother’s Day event.
UBCM Letter regarding Provincial Land Inventory
Council received the letter and directed staff to compile a list of all municipally owned lands that could be used for housing and send the list to the Province of BC.
Chase Secondary Class of 2023 – Dry Grad
Council agreed to donate $200 to the 2023 Chase Secondary Dry Grad Committee
Additional comments from the pubic were forthcoming relating to the Visitor Information Services location including the parking being better at the current location, the visitors like the trains, there is a lot more room at the current location for displays of brochures, sales of tourism items, and lounge area for people to check messages with wi-fi.
Karen Basset cited complaints about crime in Chase and noted that there is a homeless camp just near the Lions RV park which will scare people from coming to use the park, reducing contributions of positive amenities for the community. The Village needs to address the crime as most of the issues are bylaw infractions and not under RCMP jurisdiction.
She also asked why Council has not made a decision about the vault toilets proposed for Willson Park by the Lions Club.
With no further business, the Council meeting concluded at 5:34 p.m.
The next meeting is a Special (Budget) Meeting of Council to start at 4:00 p.m. on Tuesday, April 18, 2023 at the Village office (826 Okanagan Avenue) and via Zoom. At that meeting Council will be considering first and second readings of the 2023-2027 Financial Plan and 2023 Tax Rates Bylaw.
The next Regular Meeting of Council is scheduled to start at 4:00 p.m. on Tuesday, May 9, 2023 at the Village office (826 Okanagan Avenue) and via Zoom.
The Regular Meeting of Council was held on March 28, 2023 at the Village office and via Zoom. 14 people attended in-person and 3 attended virtually.
Public Comments on Agenda Items
Various comments were stated including support for a longer lease for the Lions and Hamper Society for the use of the Community Hall; letters submitted to Council have not been included on agendas; and questions about the water and sewer rate changes that are being recommended.
Delegations
Kelly McDonald, Community Health Facilitator, Healthy Communities, Interior Health. Kelly McDonald of Interior Health provided a summary of past collaborations with the Village and provided Council with an update on continued support in planning/development implementation work related to helping build a healthy community.
Council Reports
Council members reported on their activities over the past 2 weeks. Councillor Harder in particular confirmed that the rumour in the community of him having dementia is untrue.
Water, Wastewater & Solid Waste 2023 Budget Considerations. Council passed a resolution amending the Fees and Charges Bylaw to increase water and wastewater rates effective July 1, 2023. User fees collected for water do not currently cover the costs of water and wastewater utilities and the last time user fees were increased was in 2020. The modifications include:
- Water fixed charge increase by a minimum of 8%
- Water consumption rate increase to $0.98 per m3 with a minimum usage charge of 60 m3/quarter
- Sewer consumption rate stays at $0.875 per m3 and add a minimum charge of $61.26/quarter
Development Variance Permit DVP #1-2023, 668 4th Avenue. Council approved Development Variance Permit #1-2023 to vary the size of an accessory building from 65m² to 80.3 m² at 668 4th Avenue.
Lease of Community Hall Space to Food Bank and Chase Lions. Council approved the proposed lease for Community Hall spaces for the Chase Food Bank (Hamper Society) and the Chase Lions – Schedule A will be redrawn to ensure more accurate usage spaces as per the Lease agreement.
Letter from BC Farmers’ Markets. Council directed staff to write a letter of thanks to the Minister of Health, Adrian Dix, for continuing the BC Farmers’ Market Nutrition Coupon Program.
Notices of Motion.
Councillor Connett provided Notice of Motion to relocate the Visitor Information Centre from the Chase & District Chamber of Commerce facility to the Chase & District Museum.
Councillor Connett also provided Notice of Motion for the Village to purchase a street sweeper.
Both items will be included with additional information on the April 11, 2023 Regular Meeting agenda.
Council has confirmed that all lines painted in Chase in 2023 will be in green paint, as there are a number of grant opportunities relating to green initiatives.
With no further business, the Council meeting concluded at 5:12 p.m.
For more information regarding Council’s meetings, please go to the Village’s website at https://chasebc.ca/council/minutes-agendas/.
The Regular Meeting of Council was held on March 14, 2023 at the Village office and via Zoom. 9 people attended in-person.
Pump Track. Council authorized the usage of a portion of 221 Shepherd Road for the purposes of constructing a pump track to be funded and coordinated by volunteers of the Youth Action Committee on Village property located behind the Art Holding Memorial Arena. Council also directed staff to obtain any necessary agreements or insurance – with an estimated cost not to exceed $800 – and stipulated that any fundraising amounts that exceed the cost of construction be allocated towards insurance and signage costs.
Chase Environmental Action Society – Committee Structure. Council established the Chase Climate Action Committee as a Select Committee of Council and appointed Councillor Herman and Councillor Connett as Council liaisons. Council also directed staff to advertise for five members of the public to sit on the committee and requested that the Chase Environmental Action Society review applications and provide recommendations for Council’s consideration. Council also directed the CAO to work with members of the new committee to draft terms of reference to be adopted by the committee and forwarded to Council for ratification.
Chase Canada Academy – Support Letter Request. Council approved the issuance of a letter of support to Harwinder Sandhu, Parliamentary Secretary for Seniors’ Services and Long-Term Care, in support of Chase Canada Academy’s request for $185,000 in one-time seed funding from the province and directed that the letter be copied to the MLA for Kamloops-South Thompson.
Chase & District Chamber of Commerce – 2022 Yearly Report. Council received the Chase & District Chamber of Commerce’s 2022 Yearly Report, which provided an overview of the organization’s activities. Highlights from 2022 included the hosting of a volunteer clean up event in early spring, the operation of the visitor information centre for seven days a week in July and August and the presentation of awards for Citizen of the Year (Ashton Sweetnam), Business of the Year (Village Lanes) and Employee of the Year (Niki Lothrop).
With no further business, the Council meeting concluded at 4:23 p.m.
The Regular Meeting of Council was held on February 28, 2023 at the Village office and via Zoom. 10 people attended in-person and 5 people attended virtually.
Delegations
Amit Goel, Director, Goel’s Solutions Ltd. Amit Goel of the Goel’s Recruiting & Settlement Solutions Ltd. spoke about the proposed Chase Canada Academy, which facilitates the aiming to deliver delivery of HCA (health care aide) training programs and certification with a goal of graduating up to 54 HCA certified care aides annually in British Columbia. He noted that the increased cash flow to Chase from the program is estimated to be between $292,950 and $454,500 inflow per cohort and asked for Council’s support in relation to a request from the Province of British Columbia for $185,00 in grant seed funding.
Grants-in-Aid Applications – Chase and Area Museum & Archives Society. Council approved the awarding of $2,500 to the Chase and Area Museum & Archives Society, which represents 50% of the anticipated costs to replace an existing deck.
Grants-in-Aid Applications – Chase Creekside Seniors Organization. Council approved the awarding of $1,050 to the Chase Creekside Seniors Organization to cover 50% of the costs to replace signage, replace a printer and purchase some sound equipment.
Grants-in-Aid Applications – Shuswap Skating Club. Council approved the awarding of $1,650 for the Shuswap Skating Club to cover 50% of the costs to hold the “Skate Canada Interclub” competition.
Grants-in-Aid Applications – Chase and Area Young Learners Society. Council approved the awarding of $2,690 to the Chase and Area Young Learners Society to cover 50% of the After School Arts & Recreation and the Teen Summer program.
Chase Firefighters Association – Lobsterfest Fundraiser. Council approved the waiving of rental fees for usage of the Community Hall for the Chase Firefighters Association’s annual Lobsterfest Fundraiser on June 17, 2023. The rental fees would cost $240 if the group paid the not-for-profit rate for a 12-hour rental or $190 for an 8-hour rental.
With no further business, the Council meeting concluded at 5:31 p.m.
The Regular Meeting of Council was held on February 14, 2023 at the Village office and via Zoom. 15 people attended in-person and 3 people attended virtually.
Delegations
Barry Kennedy, Sergeant, Chase Detachment RCMP
Sergeant Kennedy provided an overview of the number of calls to the detachment over the past three years, noting that the Chase detachment is at full strength, that calls for service for the entire detachment have not changed much over the past three years and that there has been an increase in calls relating to property crime. He added that the current Crown policy of ‘catch and release’ is causing repeat offenses and reducing the RCMP’s effectiveness. He stated that Chase members have lots of positive interactions with the students at the schools, road safety efforts seem to be working, and $10,000 has been allocated for patrols during community events to provide more visibility. He introduced Staff Sergeant Shaun Begg, the NCO for the South East District, praised the volunteers including Citizens on Patrol and those who assist with Victim Services, and noted that there are 2 reservists that are available periodically to assist the local detachment.
Chase Environmental Action Society – Angie McLaren and Anne Grube provided a review of what the previous Council had done relating to Climate change including declaring a climate emergency. The asked that Council consider forming a committee with Council members, CEAS members and members from the public to promote climate change mitigation measures in Chase.
Chase Lions Club – Public Washrooms – Karen Bassett, president of the Chase Lions Club showed pictures of vault-type concrete washroom buildings, noted that the club has allocated $60,000 toward this proposed project, and recommended that Council consider working with the Lions to purchase and place one or two washroom buildings in the downtown area such as in Willson Park or near the Clock Tower at the corner of Shuswap Avenue and Hillside. The ‘pocket park’ was raised as a location but because it is not owned by the Village it may not be appropriate.
Council members reported on their Council related activities since the last Council meeting.
The Corporate Officer noted that due to the recent rockslide at the highway construction site, the lower portion of the Scatchard Mountain switchback trail will be closed for a number of weeks while the slide mitigation is underway.
Letter from Chase Environmental Action Society requesting Council consider striking a committee – A motion was passed to appoint Councillor Herman as a liaison to sit on a committee and that staff bring back more information regarding options for types of committee structures.
Letter from Carolyn Parks-Mintz and James Mintz, Re: the proceeds of the sale of the surplus fire truck. Council received the letter as information.
Coburn Bridge Condition Report. Council passed a resolution to proceed with load posting and regular bridge maintenance for 2023 and Administration was directed to look for grant opportunities that support bridge repairs or replacement.
Disposition of Surplus Public Works Vehicles. Council approved the disposition of three surplus Public Works vehicles which will be advertised using a closed-bidding process and a minimum upset price for each vehicle.
Letter from Zilly Palamar, Re: 2023 Budget Ideas. Council received a letter from Zilly Palamar for information.
Letter from Larry Walker, Re: 2023 Budget Ideas. Council received the letter from Larry Walker for information.
With no further business, the Council meeting concluded at 5:24 p.m.
The Regular Meeting of Council was held on January 24, 2023 at the Village office and via Zoom. 15 people attended in-person and 6 people attended virtually.
Delegations
Village of Chase Cemetery Plan – LEES + Associates. Josh Bernsen of LEES + Associates provided an overview of the Cremation Garden plan, which shows a design for an area of the cemetery to hold columbaria, a scatter garden and memorial wall.
Rural and Northern Immigration Pilot – Jennifer Kucy. Jennifer Kucy provided an explanation of the Rural and Northern Immigration Pilot (RNIP) program, which provides a path to permanent residence for skilled foreign workers who want to work and live in one of the participating communities through meaningful long-term employment in businesses that are looking for employees.
Proposed Pump Track – Tyler Harper (Youth Action). Tyler Harper who has been coordinating the Youth Action Committee, provided a presentation on a proposed pump track for younger and older kids to learn and hone their mountain biking skills. Mr. Harper explained that the preferred location for such an amenity is near Willson Park between Chase Creek and the medical buildings. He is asking Council for support for the location, for liability insurance coverage, signage and a donation of equipment to place dirt.
Council Procedures Amendment Bylaw No. 925-2023. Council adopted Council Procedures Amendment Bylaw No. 925-2023, which establishes a deadline for the submission of agenda items and sets the Friday before regular meetings as the deadline for distribution to both Council and the public.
Cemetery Plan. Council passed a resolution to receive for information the report on the Village’s cemetery prepared by Joshua Bernsen of LEES + Associates and defer cemetery implementations to the budget process.
1994 Freightliner FL80 Fire Truck. Council passed a resolution to sell the 1994 Freightliner FL80 Fire truck in a sealed bid process.
Acting Mayor Rotation and Liaison to Chase & District Festival Society. Council passed a resolution updating Council appointments, including the Acting Mayor rotation and the Chase & District Festival Society Liaison (Councillor Herman).
Aylmer Road Storage – 230/234/238 Aylmer Road. Council passed first and second reading of Zoning Amendment Bylaw No. 926-2023 and referred the Zoning Amendment to a public hearing. If adopted, this amendment would the subject property owner to place more shipping containers moved onto it for rental storage.
Development Variance Permit Application – 668 4th Avenue. Council accepted the application for a Development Variance Permit for 668 4th Avenue, which once sent out for referrals and if approved will vary the size of the accessory building from 65 square meters to 80.3 square meters.
Road Closure – Winterfest 2023 – Chase Lions Club. Council passed a resolution approving the closure to vehicular traffic of Shuswap Avenue between Haldane Street and Chase Street between 9:00 a.m. and 4:00 p.m. and the closure to vehicular traffic of Haldane Street between 1st Avenue and Shuswap Avenue, from 1:00 p.m. to 3:00 p.m. both on February 18, 2023 for the purposes of Winterfest 2023.
Hanging Baskets – Claudette Carlsen. Claudette Carlsen sent a letter to Council in support of the hanging baskets and hopes that Council will continue with them in the downtown core.
Local Government Leadership Academy – Training for Elected Officials. No members of Council requested to attend the LGLA training seminar in March, 2023.
With no further business, the Council meeting concluded at 6:05 p.m.
The Regular Meeting of Council was held on January 10, 2023 at the Village office and via Zoom. 12 people attended in-person and 3 people attended virtually.
There was a public hearing for Zoning Amendment Bylaw No. 922-2022 – 1106 Beach Place. The proponent is hoping to have the zoning for their property allow for a Short Term Rental.
Delegations
Shuswap Trail Alliance. Jen Bellhouse of the Shuswap Trail Alliance provided Council with an update, including various projects and the roundtable funding proposal.
Council Procedures Amendment Bylaw No. 925-2023. Council passed first, second and third reading of Council Procedures Amendment Bylaw No. 925-2023, which would establish a deadline for the submission of agenda items and distribution to the public. The proposed amendments would provide Administration with approximately four and a half business days to compile and prepare the agenda for distribution.
Zoning Amendment Bylaw No. 924-2022 – 622 3rd Avenue. Council adopted Zoning Amendment Bylaw No. 924-2022, which would change the zoning designation at 622 3rd Avenue from R-1, Low Density Residential to R-1SS, Low Density Residential with Secondary Suite. The bylaw is adopted conditional upon the receipt of a $2,000 security bond which will be refunded upon completion of the installation of an additional off-street parking space no later than June 30, 2023.
Infrastructure Planning Grant Application. Council approved a grant application under the Infrastructure Planning Grant Program for a maximum of $10,000 to complete the Wastewater Treatment Plant Feasibility Study, which is needed to inform a larger grant application for the creation of a Wastewater Treatment Plant Master Plan.
Disposition of Retired Fire Truck. Council passed a resolution that the 1994 Freightliner FL80 Fire Truck be retained by the Village and registered with EMBC (Wildfire BC) for Wildfire Structure Protection work for a two-year period.
SILGA – Call for Nominations. Council passed a resolution receiving for information a call for Nominations for the Southern Interior Local Government Association (SILGA) for the SILGA Executive for 2023/24.
SILGA – Call for Resolutions. Council passed a resolution receiving for information a call for Resolutions for the SILGA Annual General Meeting, which is scheduled to be held in Vernon on April 25 to 28, 2023.
With no further business, the Council meeting concluded at 5:13 p.m.
The Regular Meeting of Council was held on December 13, 2022 at the Community Hall and via Zoom. 23 people attended in-person and 3 people attended virtually.
There was a public hearing for Zoning Amendment Bylaw No. 923-2022 – 822 Hysop Road and for Zoning Amendment Bylaw No. 924-2022 – 622 3rd Avenue. Both proposals wish to be permitted to have Short Term Rentals in the homes.
Delegation – United Way British Columbia. Signy Madden and Jeanne Legua of the United Way British Columbia presented to Council via Zoom regarding social issues and information about United Way investments, partnerships and operations, including emergent response efforts during the 2021 flood events.
Delegation – Chase and Area Young Learners Society (CAYLS) – Summer Program for School Aged Children. Representatives from the Chase and Area Young Learners Society (CAYLS) addressed Council regarding the Summer Program for School Aged Children. They disappointment with the previous Council’s decision to not fund the program in 2022, noted that CAYLS will not be providing Summer Recreation programming in 2023 as it wishes to pursue other projects, and urged Council to provide for Summer Recreation programming and pursue grant funding to cover some of the expenses for 2023 and beyond.
Delegation – Citizens on Patrol. Members of Citizens on Patrol addressed Council regarding the role of the organization in the community, the need for volunteers, issues with the collection of refundable containers and enforcement of non-smoking regulations.
Delegation – 3rd Avenue residents regarding truck route for Chase. Residents of 3rd Avenue addressed Council regarding the impact of heavy truck traffic along 3rd Avenue and Juniper Street and urged Council to consider establishing a truck route for Chase that would designate certain roads or areas for use by heavy trucks and prohibit heavy trucks from all other Village roads except where necessary to carry out certain functions.
Zoning Amendment Bylaw No. 923-2022 – 822 Hysop Road. Council passed third reading and adopted Zoning Amendment Bylaw No. 923-2022, which changes the zoning designation at 822 Hysop Road from R-1, Low Density Residential to R-1SS, Low Density Residential with Secondary Suite.
Zoning Amendment Bylaw No. 924-2022 – 622 3rd Avenue. Council passed third reading of Zoning Amendment Bylaw No. 924-2022, which would change the zoning designation at 622 3rd Avenue from R-1, Low Density Residential to R-1SS, Low Density Residential with Secondary Suite.
Council Members Extended Health and Dental Benefits. Council passed a resolution to pay ½ of the single rate premium for each member of Council who wishes to participate in the benefits program until May 31, 2023 in order that the issue may be further discussed during budget discussions.
Council Procedure Bylaw – Acting Mayor and Agenda Deadlines. Council passed a resolution approving the use of current procedures to determine the quarterly rotation of Acting Mayor with remuneration of $100 per month. In addition, Council passed a resolution directing Administration to draft an amendment to Council Procedure Bylaw No. 783-2012 to provide more time between the deadline for agenda item submissions and the preparation and distribution to Council and the public.
2023 Council Meeting Schedule. Council passed a resolution approving the 2023 meeting schedule, which includes 20 regular meetings beginning on January 10, 2023 and concluding on December 12, 2023.
Council Meeting Location – January 10, 2023. Council passed a resolution directing Administration to host future Council meetings at the Village office at 826 Okanagan Avenue beginning with the January 10, 2023 Regular Meeting.
Council Remuneration. Council passed a resolution approving the 2023 Council remuneration rates as per policy ADM-19 Council Remuneration. The rates will now be $14,610.84 for the Mayor and $9,648.97 for each Councillor which represents a 2 percent increase from the 2022 rates.
Letter of Introduction from Shuswap Trail Alliance. Council passed a resolution inviting the Executive Director of the Shuswap Trail Alliance to attend a Council meeting in January 2023 to further explain the structure and activities of the Shuswap Trail Alliance and the Shuswap Regional Trails Strategy.
Letter of Introduction from the BC SPCA. Council passed a resolution to receive for information the introductory letter from the BC SPCA.
With no further business, the Council meeting concluded at 6:48 p.m.
The Regular Meeting of Council was held on November 22, 2022 at the Community Hall and via Zoom. 9 people attended in-person and 1 person attended virtually.
TRUE Consulting – Asset Management and Capital Planning. Dave Underwood of TRUE Consulting provided an overview of capital planning and current investment plans for various infrastructure in the Village of Chase.
Municipal Ticket Information Amendment Bylaw. Council adopted Municipal Ticket Information Amendment Bylaw No. 918-2022, which establishes a means of enforcing regulations of the Backyard Hens program with proposed fine amounts ranging from $100.00 to $250.00.
Fees & Charges Amendment Bylaw. Council adopted Fees & Charges Amendment Bylaw No. 919-2022, which would introduce a fee for a Backyard Hens Permit. The proposed annual $25 fee is intended to offset some of the costs of administration and enforcement related to the Backyard Hens program and to ensure the Village staff are aware of those property owners/occupiers who have backyard hens.
Fire Department Establishment and Regulation Amendment Bylaw. Council adopted the Fire Department Establishment and Regulation Amendment Bylaw No. 921-2022, which changes the service level competency to “Interior Operations Level” from “Exterior Operations Level”.
Zoning Amendment Bylaw No. 923-2022 – 822 Hysop Road. Council passed the first and second readings of Zoning Amendment Bylaw No. 923-2022 and submitted the bylaw to a Public Hearing. The bylaw would change the zoning designation at 822 Hysop Road from R-1, Low Density Residential to R-1SS, Low Density Residential with Secondary Suite.
Zoning Amendment Bylaw No. 924-2022 – 622 3rd Avenue. Council passed the first and second readings of Zoning Amendment Bylaw No. 924-2022 and submitted the bylaw to a Public Hearing. The bylaw would change the zoning designation at 622 3rd Avenue from R-1, Low Density Residential to R-1SS, Low Density Residential with Secondary Suite.
Appointment of Chief Financial Officer. Council passed a resolution appointing Debbie Lovin as the permanent Chief Financial Officer and approving the retention of the interim Chief Financial Officer Pat Sibilleau for a transitional period.
Council Liaison and Appointments for 2022/2023. Council passed a resolution appointing Council members to various liaison roles for 2022 and 2023, including a liaison to the Adams River Salmon Society, the Chase Citizens on Patrol group, and the Chase and District Chamber of Commerce. Appointments also include Mayor David Lepsoe as Chase’s Director on the Board of the Thompson-Nicola Regional District (TNRD) and Councillor Ron Harder as Chase’s Alternate TNRD Director.
Chase Country Christmas Committee – Hall Usage and Liability Insurance. Council passed a resolution authorizing the no-cost use of the Community Hall (upper Main) for the Chase Country Christmas Craft Fair on December 3, 2022 and approving the addition of the Chase Country Christmas Committee to the Village’s Municipal Insurance Association liability insurance as an associate member, with the Committee being responsible for the cost of that annual fee which is currently $250.
Holiday Office Closure. Council passed a resolution approving the closure of the Municipal Hall to the public effective noon, Friday, December 23, 2022 and re-opening Tuesday, January 3, 2023. Council also extended the deadline for the payment of 2022 utility bills from December 31, 2022 to January 6, 2023 and extended the transfer of unpaid water sewer and solid waste charges to property tax accounts to January 7, 2023.
With no further business, the Council meeting concluded at 4:58 p.m.
The Regular Meeting of Council was held on November 8, 2022 at the Community Hall and via Zoom. 6 people attended in-person and 3 people attended virtually.
Zoning Amendment Bylaw No. 892-2022. Council adopted Zoning Amendment Bylaw No. 892-2022, which permits the keeping of up to four hens in low and medium density residential areas.
Municipal Ticket Information Amendment Bylaw. Council passed third reading of Municipal Ticket Information Amendment Bylaw No. 918-2022, which establishes a means of enforcing regulations of the Backyard Hens program with proposed fine amounts ranging from $100.00 to $250.00.
Fees & Charges Amendment Bylaw. Council passed third reading of Fees & Charges Amendment Bylaw No. 919-2022, which would introduce a fee for a Backyard Hens Permit. The proposed annual $25 fee is intended to offset some of the costs of administration and enforcement related to the Backyard Hens program and to ensure the Village staff are aware of those property owners/occupiers who have backyard hens.
Zoning Amendment – Short Term Rental, 1106 Beach Place. Council passed first and second readings of Zoning Amendment Bylaw No. 922-2022 and referred the bylaw to a Public Hearing.
Zoning Amendment – Secondary Suite, 822 Hysop Road. Council passed a resolution accepting the zoning amendment application for 822 Hysop Road and directing Administration to process the application and draft a zoning amendment bylaw.
Zoning Amendment – Secondary Suite, 622 3rd Avenue. Council passed a resolution accepting the zoning amendment application for 622 3rd Avenue and directing Administration to process the application and draft a zoning amendment bylaw.
Health Benefits for Elected Officials. The Chief Administrative Officer briefly described the range of health benefits available for elected officials and stated that Administration will be preparing a report with coverages and fees for Council’s consideration.
Pride and Pizza Event. Council passed a resolution granting the closure of the parking spaces adjacent to the downtown pocket park from 3:30 p.m. to 7:00 p.m. on Thursday, November 17, 2022 for a public Pride and Pizza event.
With no further business, the Council meeting concluded at 4:41 p.m.
The Inaugural Meeting of the newly elected Council was held on November 1, 2022 at the Community Hall and via Zoom. 57 people attended in-person and 6 people attended virtually.
Oaths of Office. The Corporate Officer administered the oaths of office to each new Council member individually, starting with Mayor David Lepsoe and continuing with Councillor Colin Connett, Councillor Ron Harder, Councillor Jane Herman and Councillor Fred Torbohm.
Mayor David Lepsoe thanked those in attendance (in-person and via Zoom) and acknowledged past Mayors Harry Danyluk, Ron Anderson and Rick Berrigan, as well as past Council member Diana Endean, each receiving a gift from the new Mayor.
Council members addressed the gallery, thanking the public for their support.
Adams Lake Indian Band elders Iris and Ron Jules along with Councillor Brandy Chelsea and Charmayne Wilson welcomed the newly elected Council, expressed their happiness that the three Indigenous communities and Chase continue to foster positive relationships, and drummed a welcome song for the new Council members.
Thompson-Nicola Regional District Director Appointee. Council passed a resolution appointing Mayor David Lepsoe as Director to the Board of the Thompson-Nicola Regional District for the 2022/2023 term.
Thompson-Nicola Regional District 2022 Newly Elected Officials Orientation. Council passed a resolution approving that the costs associated with the attendance of Council members at the Thompson-Nicola Regional District orientation session on November 4, 2022 be paid for by the Village of Chase as per Council’s ADM-21, Expense Reimbursement policy.
Thompson-Nicola Regional District 2022 Inaugural Board Meeting. Council passed a resolution approving that members of Council who wish to attend the November 17, 2022 Inaugural Board Meeting and Reception, will have costs covered as per Council’s ADM-21, Expense Reimbursement policy.
Signing Authorities – Banking Purposes. Council passed a resolution that Mayor David Lepsoe and Councillor Jane Herman be appointed as Council signing authorities for the Village of Chase for banking purposes effective immediately and that the Chief Administrative Officer Joni Heinrich and Corporate Officer Sean O’Flaherty be appointed Administration signing authorities for the Village of Chase for banking purposes effective immediately.
Members of the gallery spoke to the new expressing congratulations to the new Council members, citing initiatives such as Chase Canada , the Entrepreneur Immigration program, economic development, First Nations relationships, climate change and the branding of the Village to further promote tourism.
Councillor Brad Arnouse and two elders from Neskonlith Indian Band spoke to the new Council members and the gallery, welcoming the Council members to their new roles and expressing his pleasure that the local communities will continue to work collaboratively together.
While the Little Shuswap Lake Band representatives were not in attendance, they sent their best wishes to the new Council.
With no further business, the Council meeting concluded at 4:36 p.m.
Council held a Special Meeting on October 25, 2022 at the Community Hall and via Zoom. Two people attended in-person and three people attended virtually.
Council members provided summaries of their activities associated with their roles as Council members including meetings and events recently attended.
Arena Partnering Agreement – Extension of Term. Council passed a resolution extending the agreement between the Village of Chase and the Chase and District Recreation Centre Society until September 30, 2023 with the same terms and conditions as the existing agreement.
Letter from Chase Rotary Club – Contribution for Repairs of Clock. Council passed a resolution directing Administration to forward a letter of gratitude to the Chase Rotary Club for its contribution of $1500 towards repairs of the Chase Rotary Clock.
Fire Department Establishment and Regulation Amendment Bylaw. Council passed first, second and third readings of Fire Department Establishment and Regulation Amendment Bylaw No. 921-2022, which will change the service level competency to “Interior Operations Level” from “Exterior Operations Level”.
Zoning Amendment – Short Term Rental, 1106 Beach Place. Council passed a resolution accepting the zoning amendment application for 1106 Beach Place and directing Administration to process the application and draft a zoning amendment bylaw.
Active Transportation Grant Opportunity – Coburn Street. Council passed a resolution supporting an application for BC Active Transportation Infrastructure 2022/2023 funding to pursue pedestrian improvements along Coburn Street with a 30 percent contribution from the Village and a completion date of March 2024.
Secwepemc Landmarks Project. Council passed a resolution authorizing a contribution of up to $1,500 for the unveiling ceremony of the Secwepemc Landmarks Project, a sculpture of Indigenous significance that will be placed in Memorial Park in Chase.
BC Hydro Community ReGreening Program. Council passed a resolution directing Administration to complete the application process for the next funding component of the BC Hydro Community ReGreening Program. The Village has applied for and received $5000 grants in previous years to plant trees in various parks and other publicly owned spaces.
With no further business, the Council meeting concluded at 5:54 p.m.
Council held a Regular Meeting on October 11, 2022 at the Community Hall and via Zoom. Seventeen (17) people attended in-person and four (4) people attended virtually.
Public Hearing – Backyard Hens. A public hearing was held for Zoning Amendment Bylaw No. 892-2022, which sets out basic parameters for the keeping of up to four backyard hens in low-density residential areas on parcels larger than 550 m2 by adding definitions and a section to the general regulations of Zoning Bylaw No. 683-2006.
Council members provided summaries of their activities associated with their roles as Council members including meetings recently attended.
Short-Term Rental Properties. Council passed a resolution directing Administration to prepare a report regarding short-term rental properties in the Village particularly related to the high demand for long term rental housing.
Official Community Plan (OCP) Amendment Bylaw. Council adopted Official Community Plan (OCP) Amendment Bylaw No. 915-2022, which changes the land use designation of property formerly owned by CP Rail that was erroneously designated as General Commercial in Official Community Plan Bylaw No. 896-2021. The amendment designates the lands as General Residential and Parks, Recreation and Open Space.
Municipal Ticket Information Amendment Bylaw. Council passed first and second readings of Municipal Ticket Information Amendment Bylaw No. 918-2022, which establishes a means of enforcing regulations of the Backyard Hens program with proposed fine amounts ranging from $100.00 to $250.00.
Fees & Charges Amendment Bylaw. Council passed first and second readings of Fees & Charges Amendment Bylaw No. 919-2022, which would introduce a fee for a Backyard Hens Permit. The proposed annual $25 fee is intended to offset some of the costs of administration and enforcement related to the Backyard Hens program and to ensure the Village staff are aware of those property owners/occupiers who have backyard hens.
UBCM Funding for Evacuation Route Planning. Council received a letter from the Union of BC Municipalities (UBCM) regarding the final installment of the funding for the Evacuation Route Planning in the amount of $17,500.
Youth Parliament of British Columbia. Council received a letter regarding the 2022/2023 Youth Parliament of British Columbia and directed Administration to post program details on the Village’s Facebook page.
Hysop Road Lake Access. Council passed a resolution directing Administration to improve the public access to the lake between 724 and 802 Hysop Road by restricting access to the lake for trailered boats and providing a specific area closer to Hysop Road for the parking of vehicles. In addition, Council also directed Administration to rectify any current trespass onto the public lake access lands and require the property owner of 724 Hysop Road to access their property from Hysop Road and not the public lake access lands.
Council also passed a resolution directing Administration to include the improvements to the Hysop Road public lake access lands in 2023 budget deliberations.
UBCM Funding for Fire Department. Council passed a resolution expressing its support for an application for UBCM funding to purchase air packs (self-contained breathing apparatus) for Chase Fire Rescue.
Foster Family Month in British Columbia. Council received a letter regarding October being declared Foster Family Month in British Columbia.
Disposition of Village Owned Property. Council released a resolution from the September 27, 2022 In Camera Meeting which directs Administration to prepare the Village owned property at 607 3rd Avenue for disposition by completing the disposition process as per S. 26(3) of the Community Charter; completing the Development Variance Permit process to reduce the front parcel line setback from 6.0 metres to 4.0 metres, installing municipal water and sewer service stubs to the property line, and advertising and disposing of the property through conventional methods. Council also passed a resolution directing Administration to speak with the adjacent property owner regarding the disposition.
Council heard from a resident, Rollie Mockford, who thanked the current Council members for their service to the Village of Chase over the past four years.
With no further business, the Council meeting concluded at 5:16 p.m.
Council held a Regular Meeting on September 27, 2022 at the Community Hall and via Zoom. 11 people attended in-person and 3 people attended virtually.
Public Hearing. A public hearing was held for Official Community Plan (OCP) Amendment Bylaw No. 915-2022 and Zoning Amendment Bylaw No. 917-2022 (see below for explanations of the bylaws).
Council members provided summaries of their activities associated with their roles as Council members including meetings and conferences recently attended.
Official Community Plan (OCP) Amendment Bylaw. Council passed third reading of Official Community Plan (OCP) Amendment Bylaw No. 915-2022, which changes the land use designation of property formerly owned by CP Rail that was erroneously designated as General Commercial in Official Community Plan Bylaw No. 896-2021. The OCP amendment designates the lands as General Residential.
Zoning Amendment Bylaw. Council adopted Zoning Amendment Bylaw No. 917-2022, which amends Zoning Bylaw No.683-2006 by removing section 8(1)(a) and adding definitions of ‘derelict vehicle’ and ‘outdoor storage’, to ensure the Zoning Bylaw and the Village’s property maintenance bylaw are consistent with one another.
Property Maintenance Amendment Bylaw. Council adopted Property Maintenance Amendment Bylaw No. 916-2022, which amends Property Maintenance Bylaw No.731-2010 to clarify the intent to regulate the outdoor storing of vehicles and provide greater certainty in situations of unlicensed, uninsured, or derelict vehicles.
Sign Regulation Amendment Bylaw. Council adopted Sign Regulations Amendment Bylaw No. 920-2022 with an effective date of October 16, 2022. The bylaw includes revisions to limit the amount of election signs to 30 display signs visible from public property for Mayoral candidates and 20 for Councillor candidates.
Temporary Use Permit, 425 Cottonwood Street. Council passed a resolution issuing a three-year temporary use permit that allows an existing daycare in the R-1 Low Density Residential Zone to expand beyond the limits of a ‘home occupation’ to a commercial operation for a three-year period as a ‘trial’ for both the operator and the residential neighbours.
Development Variance Permit, 424 Bay Street. Council passed a resolution to issue Development Variance Permit #2-2022, which varies the allowable maximum size of an accessory building, the front parcel setback and the accessory building height.
Development Variance Permit, 918 Sicamous Avenue. Council passed a resolution to issue Development Variance Permit #3-2022, which varies the parcel line setback and the rear yard fence height.
Development Variance Permit, 21-235 Aylmer Road. Council passed a resolution to issue Development Variance Permit #4-2022, which varies the front parcel line setback to accommodate exceptional circumstances related to the misplacement of a cement foundation.
Development Variance Permit, 230/234/238 Aylmer Road. Council passed a resolution to issue Development Variance Permit #5-2022 for 230/234/238 Aylmer Road authorizing Storage and structures to be located within the ‘required front yard’ (6 m from the front parcel line), shipping containers located within 3m of the ‘interior side parcel line’ and shipping containers located within 3m of the ‘rear parcel line’.
Chase and District Health Foundation Request for Emergency Coordinator. Council received for information a letter from the Chase and District Health Services Foundation
regarding an Emergency Coordinator for Chase. During its September 6, 2022 Special Meeting Council directed staff to proceed with a needs assessment for a new position of emergency coordinator for the Village of Chase, including the potential tasks, hours required and budgetary considerations.
Union of British Columbia Municipalities (UBCM) Funding Announcement. Council announced that funding in the amount of $23,000 has been granted to the Village of Chase to complete the Heat Event Vulnerable Population Response Plan. The grant will enable the Village of Chase to conduct a comprehensive assessment, inventory and response plan specifically targeting the vulnerable population in Chase that could be subject to extreme heat or other emergency event in which they need assistance.
Thank You Card from the Chase Creekside Seniors. Council received for information a thank you card from the Chase Creekside Seniors Organization expressing gratitude for the financial support provided by the Village of Chase over the past few years.
Request from Chase Creekside Seniors – Grant Application Support. Council passed a resolution approving a request from the Chase Creekside Seniors Organization to provide support for a grant application to the BC Interior Community Foundation relating to the installation of a ramp and upgrading of a door.
Letter to 3 Neighbouring First Nations – Reconciliation Project. Council passed a resolution approving a letter to the Neskonlith, Adams Lake and Little Shuswap Lake Chiefs and Councils regarding a potential joint project to promote reconciliation.
With no further business, the Council meeting concluded at 6:20 p.m.
Council held a Special Meeting on September 20, 2022 at the Community Hall and via Zoom. 6 people attended in-person and 2 people attended virtually.
Meeting with Neskonlith, Adams Lake and Little Shuswap Lake Chiefs and Councils. Council passed a resolution directing Administration to draft a letter to Neskonlith, Adams Lake and Little Shuswap Lake Chiefs and Councils regarding a joint project promoting reconciliation and clarifying the understanding of the project. Council also passed a resolution deferring a decision on the project until consideration by the incoming Village of Chase Council.
With no further business, the Council meeting concluded at 5:26 p.m.
Council held a Special Meeting on September 6, 2022 at the Community Hall and via Zoom. Twenty-seven people attended in-person and two people attended virtually.
Hysop Road Lake Access. Council passed a resolution directing staff to collect further information regarding the Hysop Road Lake Access and safety and traffic concerns relating to the right of way following a presentation from a delegation of local residents.
Property Maintenance Amendment Bylaw. Council approved third reading of Property Amendment Bylaw No. 916-2022, which includes revisions to clarify the intent to regulate the outdoor storing of vehicles and provide greater certainty in situations of unlicensed, uninsured or derelict vehicles.
Development Variance Permit, 424 Bay Street. Council accepted the application for a Development Variance Permit for 424 Bay Street and directed staff to draft a Development Variance Permit and complete the referral process.
Development Variance Permit, 230/234/238 Aylmer Road. Council directed staff to draft a Development Variance Permit for 230/234/238 Aylmer Road to normalize the current status of all pre-existing shipping containers on the property and waive the requirement for a solid 2.5-metre fence. Council also directed staff to prepare amendments to the Village of Chase Zoning Bylaw for Council’s consideration that would allow additional shipping containers to be placed on the property if the business needs to expand.
Zoning Amendment Bylaw – Backyard Hens. Council approved first and second reading of Zoning Amendment Bylaw No. 892-2022 and submitted the bylaw to a public hearing. The amendment permits the keeping of up to four hens in low and medium density residential areas.
Sign Regulations Amendment Bylaw No. 920-2022. Council approved first, second and third reading of Sign Regulations Amendment Bylaw No. 920-2022, which includes revisions to limit the amount of election signs to 30 display signs visible from public property for mayoral candidates and 20 for councillor candidates.
Consideration of Emergency Coordinator Position. Council passed a motion directing staff to assess the need for a new emergency coordinator position for the Village of Chase and draft a report to be brought forward to Council with potential tasks, hours required and costs associated for budget consideration purposes.
Development Variance Permit, 21–235 Aylmer Road. Council accepted the application for a Development Variance Permit for 21–235 Aylmer Road and directed staff to draft a Development Variance Permit and complete the referral process.
Temporary Use Permit, 425 Cottonwood Street. Council accepted the application for a Temporary Use Permit at 425 Cottonwood Street, and directed staff to draft a Permit, and initiate the referral process to neighbours.
Municipal Finance Authority Borrowing for Fire Truck. Council approved the application to borrow funds from the Municipal Finance Authority in the amount of $250,000 for the purchase of a new firetruck.
Fire Department Bylaw – Amendments. Council directed staff to draft an amending bylaw to change the training level of the fire department from Exterior Operations to Interior Operations and that member remuneration be removed from the bylaw and be administered through an administrative policy always keeping within Council approved budget limits.
BC Crisis Line Network Request for Support. Council passed a resolution in support of a Union of British Columbia Municipalities (UBCM) resolution by the BC Crisis Line Network regarding the implementation of a provincial wireless call-answer levy to fund a mental health option when calling 9-1-1.
Declaration of Climate Emergency. Following the submission of a notice of motion by Councillor Alison Lauzon at the August 9, 2022 Regular Meeting, Council passed a resolution declaring a climate emergency.
With no further business, the Council meeting concluded at 5:10 p.m.
Council held a Regular Meeting on August 9, 2022 at the Community Hall and via Zoom. Seven people attended in-person and one person attended virtually.
Literacy Month – September 2022. Mayor Crowe proclaimed September 2022 as Literacy Month in the Village of Chase.
Zoning Amendment Bylaw for 909 Foothills Road. Council adopted Zoning Amendment Bylaw No. 912-2022, which permits a commercial operation for sales of restaurant equipment by changing the zoning designation at 909 Foothills Road from P-2, Public and Quasi-Public Use to C-3, Service Commercial with a site-specific single-family dwelling.
Climate Action – Request from Chase Environmental Action Group. Council passed a resolution recognizing the significant threat of climate change and requested that the Chase Environmental Action Group present recommendations to the next Council. Recommendations include a Community Climate Action Committee, climate mitigation policies, the prioritizing of climate action, exploring incentives for energy efficient retrofits and engaging in discussion with local Indigenous groups about climate mitigation measures.
Official Community Plan (OCP) Amendment Bylaw. Council approved first and second reading of OCP Amendment Bylaw No. 915-2022 and submitted the bylaw to a public hearing. The amendment corrects a mistake that erroneously designated the subject properties to General Commercial, which is inconsistent with Council’s previous decision and intention to designate the parcels as General Residential and Parks, Recreation and Open Space.
Property Maintenance Amendment Bylaw – Outdoor Storage of Vehicles. Council approved first and second reading of Property Amendment Bylaw No. 916-2022, which includes revisions to clarify the intent to regulate the outdoor storing of vehicles and provide greater certainty in situations of unlicensed, uninsured or derelict vehicles.
Zoning Amendment Bylaw – Outdoor Storage of Vehicles. Council approved first and second reading of Zoning Amendment Bylaw No. 917-2022 and submitted the bylaw to a Public Hearing. The amendment clarifies Council’s intent by adding definitions of “outdoor storage” and “derelict vehicle” to the Zoning Bylaw. The amending bylaw also replaces “front yard” with references to required setbacks, eliminating the uncertainty of defining “front yard” in relation to buildings.
Development Variance Permit, 918 Sicamous Avenue. Council accepted the Development Variance Permit application for 918 Sicamous Avenue, which includes a request for a variance to the front parcel line setback distance and the height of a fence along the rear parcel line.
Development Variance Permit, 424 Bay Street. Council referred the matter back to Administration to obtain further information from the applicant.
Village Green Mobile Home Park. Council passed a resolution deferring funding for the unpaved portion of Thompson Avenue until the 2023 budget deliberations.
2022 Road Rehabilitation. Council awarded the 2022 Road Rehabilitation works contract to Okanagan Aggregates’ Ltd. in the amount of $408,883.17. Works will include the paving of Juniper Street between 3rd Avenue and Larch Street and will also include improvements at Thompson Avenue at Chase Street and access to the Willson Park Bridge.
Appointment of Interim Chief Financial Officer. Council passed a resolution appointing Pat Sibilleau as the interim Chief Financial Officer and removing the previous Director of Financial Services as an official signing authority.
Acknowledgement of Creekside Seniors Centre. Council acknowledged the generosity of the Creekside Seniors Centre and extended its gratitude on behalf of the community for providing access to a Cooling Centre during recent extreme high temperatures.
Notice of Motion. Councillor Lauzon submitted a notice of motion for Council to consider the declaring of a climate emergency – this issue will come forward at Council’s next meeting.
With no further business, the Council meeting concluded at 4:48 p.m.
Council held a Regular Meeting on July 12, 2022 at the Community Hall and via Zoom. Nine people attended in-person and one person attended virtually.
Speed Reductions on Brooke Drive, Ash Drive and Leighton Avenue. Council passed a resolution approving the installation of 30 km/h signs on Brooke Drive, Ash Drive and Leighton Avenue and increased signage for the detour route until construction is completed on the northerly portion of Brooke Drive.
Noise Control Bylaw Exemption Request. Council passed a resolution approving a request for an exemption to section 5(2) of the Noise Control Bylaw No. 728-2010 to accommodate an additional hour of amplified music and/or speech for a wedding at 552 Aylmer Road on September 3, 2022.
Consideration of Climate Action and Declaration. Council passed a resolution directing Administration to collect a list of recommendations from the Chase Environmental Action Group and prepare a draft resolution that possibly includes a declaration of a climate crisis for consideration at the August 9, 2022 Regular Meeting.
With no further business, the Council meeting concluded at 6:18 p.m.
Council held a Regular Meeting on June 28, 2022 at the Community Hall and via Zoom. One person participated virtually.
Build Canada Fund Grant Application. Council passed a resolution supporting the application for the Chase Wastewater Treatment Plant Upgrade under the Union of British Columbia Municipalities’ (UBCM) Canada Community Building Fund/Strategic Priorities Fund, Capital Infrastructure Stream.
Kamloops Bid Committee for the 2025/2026 Seniors Games. Council passed a resolution supporting the Kamloops Bid Committee’s bid to host the Provincial Seniors Games in Kamloops in 2025/2026.
Library Funding – City of New Westminster UBCM Resolution. Council passed a resolution providing support to the City of New Westminster’s resolution to the UBCM calling on the Government of British Columbia to provide long-term sustainable funding for public libraries in BC.
Hospice Services Funding –Town of Gibsons UBCM Resolution. Council passed a resolution providing support to the Town of Gibsons’ resolution to the UBCM requesting that the Government of BC develop a funding model for annual operational costs for hospice programs and services and that local governments be encouraged by the UBCM to contribute financial support to Hospice Societies within their communities.
Stand.earth – UBCM Motion Protecting BC Coasts from Acidic Washwater Dumping. Council passed a resolution providing support to Stand.earth’s resolution to the UBCM to prevent acidic washwater dumping in the coastal waters of British Columbia.
With no further business, the Council meeting concluded at 5:05 p.m.
Council held a Regular meeting on June 14, 2022 at the Community Hall and via Zoom. One person participated virtually, 4 people participated in person.
The Mayor announced that June 19, 2022 has been proclaimed as the Longest Day of Smiles in the Village of Chase in support of Operation Smile Canada a global medical charity providing free, life-changing surgeries and medical care to children born with cleft conditions around the world.
Council heard from Councillor Shelley Witzky of the Adams Lake Indian Band regarding the Secwepemc Landmark Project (Sculpture) in Chase. The location for the sculpture has been chosen and blessed by the Indigenous elders. Being so close to the lake a survey is required to determine the exact high water mark of the lake so that erosion mitigation measures if necessary for the base of the sculpture can be incorporated into the work.
The Chase Environmental Action Group provided a presentation to Council outlining what the group does, the need for action from every level of government and society, highlighting some of the actions the Village has already taken and outlining various actions the Village can consider taking to help with the reduction of greenhouse gas emissions and ultimately climate change.
Council passed a resolution to donate $500 to the 2022 Dry Grad Committee.
Council also passed a resolution saying it is in favour of the Chase and Area Young Learners Society proposal to create a mural on the East wall of 722 Shuswap Avenue as part of their summer recreation programming for school aged children.
A resolution was passed by Council for the Village to apply for funding to conduct an extreme heat mapping, assessment, and planning project to identify the vulnerable population in Chase and plan for assistance when an extreme heat event occurs.
The Shuswap Rowing and Paddling Club invited Council members to attend their Shuswap Dragon Boat Cancer Survivor Carnation Ceremony on June 18, 2022 at 11 a.m. at Marine Peach Park in Salmon Arm.
A letter from Federal MPs Stubbs, Kurek and Gourde regarding economic development in rural communities was received as information.
Council approved various requests from the Chase and District Festival Society for no parking, road closures, park usage, electricity, and Community Hall washrooms for both Canada Day and Lakeside Music Series events in July and August 2022.
With no further business, the Council meeting concluded at 4:54 p.m.
Council held a Regular meeting on May 24, 2022 at the Community Hall and via Zoom. 2 people participated virtually.
Council passed a resolution to allow use of the Community Hall at no charge by the Chase and Area Young Learner’s Society to offer summer recreation programming for school aged children. The Chase Lions Club have contributed $20,000 towards the costs of the programs. A real win-win-win for the children in 2022, with the Chase Lions, the Village and the Chase and Area Young Learners Society all contributing.
Council received a copy of the Federal Government response to the Village’s support of the District of Lillooet’s BC Wildfire Petition, asking for more supports to ensure fire seasons like the one experienced in 2021 in British Columbia doesn’t happen again.
Council received a letter from the President of UBCM regarding the four resolutions the Village of Chase put forward to the Southern Interior Local Government Association in April.
Council agreed to provide ‘resident’ rates for deceased Frank and Alice Shelest to be laid to rest in the Chase cemetery and directed Administration to review the rules around ‘resident rates’ in the Cemetery bylaw.
Council received the invitation from BC Hydro to meet at the UBCM convention in September 2022.
Council received information relating to the Provincial Budget 2023 Consultations.
With no further business, the Council meeting concluded at 4:07 p.m.
Council held a Regular meeting on May 24, 2022 at the Community Hall and via Zoom. 2 people participated virtually.
Council passed a resolution to allow use of the Community Hall at no charge by the Chase and Area Young Learner’s Society to offer summer recreation programming for school aged children. The Chase Lions Club have contributed $20,000 towards the costs of the programs. A real win-win-win for the children in 2022, with the Chase Lions, the Village and the Chase and Area Young Learners Society all contributing.
Council received a copy of the Federal Government response to the Village’s support of the District of Lillooet’s BC Wildfire Petition, asking for more supports to ensure fire seasons like the one experienced in 2021 in British Columbia doesn’t happen again.
Council received a letter from the President of UBCM regarding the four resolutions the Village of Chase put forward to the Southern Interior Local Government Association in April.
Council agreed to provide ‘resident’ rates for deceased Frank and Alice Shelest to be laid to rest in the Chase cemetery and directed Administration to review the rules around ‘resident rates’ in the Cemetery bylaw.
Council received the invitation from BC Hydro to meet at the UBCM convention in September 2022.
Council received information relating to the Provincial Budget 2023 Consultations.
With no further business, the Council meeting concluded at 4:07 p.m.
Council held a Special meeting on April 25, 2022 at the Community Hall and via Zoom.
Council heard from Brent Ashby, Partner, KPMG regarding the 2021 Village Financial Statements. For a copy of the 2021 Financial Statements or for answers to questions, please contact the Village office and ask to speak with Joanne Molnar, Chief Financial Officer.
After hearing from Mr. Ashby, Council passed a resolution to adopt the 2021 Audited Financial Statements.
Council then considered the Village of Chase 2022-2026 Financial Plan Bylaw No. 913-2022 and adopted the bylaw.
Council gave third reading to the Village of Chase 2022 Tax Rates Bylaw No. 914-2022.
With no further business, the Council meeting concluded at 4:18 p.m.
Council’s Regular meeting of April 12, 2022 was held at the Community Hall and via Zoom. All members of Council and the management team were present. Four people attended in person. Mayor Crowe called the meeting to order at 4:00 p.m.
Minutes from Council meetings held on March 21, 22, and 29, 2022 were adopted as presented.
Council heard from Dave Underwood from TRUE Consulting, who presented the Chase Creek Floodplain Mapping report including a real-time flooding animation.
Reports were heard from the Mayor and Council, who have been attending meetings relating to their roles as Council members.
A Development variance permit was issued for 116 MacPherson Street, subject to registration of a statutory right-of-way for public access between MacPherson Street and Hillside Avenue and registration of a covenant to save harmless the Village of Chase in the event of overland storm flooding from public property onto the subject property.
Council adopted revisions to Policy ADM-31, Grant-In-Aid.
Council granted an additional $1460 to the Chase and Area Young Learners Society to enable them to deliver an Out of Smoke program for school aged children in 2022.
Councillor Maki provided additional information relating to the Notice of Motion she announced at the March 22, 2022 Council meeting. Council passed a motion made by Councillor Maki to direct administration to apply for a $15,000 grant from ETSI BC for the development of a downtown improvement plan.
The Second Quarter Report of Council’s 2021/2022 Strategic Plan was received as information.
The Chase Evangelical Free Church has donated a piano, which will be relocated to the Chase Community Hall.
Council approved a request from the Chase & District Museum & Archives Society to build structure on the property to display larger artifacts and provide for enclosed storage space.
Council received an invitation from the Royal Canadian Legion Branch #107 to attend the Vimy Ridge Candlelight Vigil at 7 p.m. on May 6, 2022.
The Director of Corporate Operations provided a memorandum summarizing the Village’s transition of curbside recycling from the TNRD to Recycle BC.
The Village of Chase 2022 to 2026 Financial Plan Bylaw No. 913-2022 was given First and Second readings.
Council granted the use of two parking spaces in front of the former TRU Value Hardware building for Chase and Area Young Learners Society for their Mother’s Day fundraising event on May 6 and 7, 2022.
The meeting concluded at 4:40 p.m. The next meeting is scheduled for Tuesday, April 19, 2022 at the Community Hall 4:00 p.m.
The Village of Chase would also like to inform the public that community events are being organized related to Emergency Preparedness (May 7th) and Public Works (May 20th). Details are forthcoming.
Council’s Special meeting of March 29, 2022 was held at the Community Hall and via Zoom. All members of the Council were present. Two members of the public attended in person.
The Chief Financial Officer (CFO) facilitated a detailed presentation on the 2022 Operational and Capital Budgets and commended the current Council for staying focused on their Strategic Plan, meeting objectives, and building financial security for the Village of Chase as it transitions through an upcoming election of a new Council later this year.
The CFO explained how the 2021 revenues and expenditures for the various Village departments are relatively close, which means we are budgeting closely to our actual expenditures. She noted that it is important for operational budgets to be relatively stable over time. Recommended tax rates for municipal taxes were discussed, and it was noted that the only two tax rates that Council has any real control over are residential and business.
The CFO listed various projects that have been completed or are in progress to be completed during the current Council’s term of office:
ASSET MANAGEMENT PRACTICES
- Asset Management Policies and Strategy Developed
- Asset Management Risk Analysis Complete
- Long Term Investment Plan Completed-Asset Management
- Sanitary Sewer Video Scoping Complete
- Phase 1 Road Condition Assessment
- Road Conditional Assessment Complete
EMERGENCY MANAGEMENT
- Emergency Operation Center supplies & setup including generator
- Community Wildfire Protection Plan & Fuel Mitigation
- Evacuation Route Planning
- Flood Mitigation Mapping-Chase Creek
- Flood Mitigation Mapping-Little Shuswap & South Thompson River
- Fire Department Compressor
- New Fire Truck ordered
IT EQUIPMENT AQUISITION
- Server Upgrade
- Computer Upgrades
- Cemetery Software Acquisition & Installation
- New Alarm Systems in various Village owned buildings
REPORTS AND ASSESSMENTS
- Strategic Planning 2021/2022
- Official Community Plan review
- Economic Development and Tourism Strategy
- Child Care Planning Program
- Early Child Care Educator Program
- Housing Needs Report
- Coburn Bridge Assessment Report
- Train Whistle Cessation Investigation
- Utilities Services Rate Review
RECREATION FACILITIES AND EQUIPMENT
- Community Hall Assessment
- Community Hall sound system upgrades
- Community Hall Flood Repairs & additional structural upgrades
- Community Hall Roof Replacement
- Arena Compressor Cube
- Arena Drainage Issue Resolved
- Arena Front Door Replacement
- Parks Washroom Automatic Doors and Alarms
- Willson Park Footbridge
- Bandshell Refurbish
- Wharf Floats Replaced
PUBLIC WORKS
- Shepherd Road Improvements
- Snowplow & Sander Box Acquisition
- Streetlights Conversion to LED
- Recycle BC Participant
- Sanitary Sewer Improvements
- Thompson Ave at Chase Street Pedestrian Upgrades
- Solid Waste Route Optimization
- Highways Upgrade Project
COVID 19 Restart Funds
- Community Group Support-COVID 19 Restart Funds
- 3 Fleet Vehicles Purchased- COVID 19 Restart
- Fire Department Equipment Acquisitions- COVID 19 Restart
- Road Improvements Paving- COVID 19 Restart
The meeting concluded at 6:09 p.m.
Council’s Special meeting of March 21, 2022 and Regular meeting of March 22, 2022 was held at the Community Hall and via Zoom. All members of the Council and management team were present. Councillor Maki attended via Zoom along with members of the gallery. On March 21st 9 people attended in person and on March 22nd 18 people attended in person.
On March 21st Council met regarding the Evacuation of Vulnerable Population Strategy. They were joined by experts in Emergency Management from across BC to discuss effective ways of registering members of the vulnerable population sector who live in Chase. Also discussed was the development of a Neighbourhood Emergency Preparedness program and Alert system.
On March 22nd Council heard from Ashton Sweetman, Executive Director of the Chase and Area Young Learners Society who requested the reinstatement of the summer recreation program and asked for funding to run the “Out of Smoke” program through the summer of 2022.
Reports were heard from Council. A motion was passed that the Village’s Grant-in-Aid Policy be revised to clarify language within the policy.
A Temporary Use Permit was issued to allow the owner of 909 Foothills Road to operate storage for an auction business.
An application was received to vary regulations of the Village of Chase Subdivision Bylaw for 116 MacPherson Street – referrals will go out to neighbouring property owners regarding the request for a variance.
Joni Heinrich was appointed the Chief Election Officer and Sean O’Flaherty was appointed the Deputy Chief Election Officer for the upcoming Local Government Election.
Council approved funding and support for the Chase and District Festival Society to facilitate the Canada Day and Music on the Lake Events at Memorial Park this summer.
Council received a letter from Rotary inviting them to attend the 16th Annual Service Auction on April 30, 2022. Those members of Council who do attend will purchase their own tickets.
Council received a letter from the president of the Union of BC Municipalities (UBCM) which included the Provincial Government response to Council’s resolution to UBCM in 2021 regarding the need to consider allowing fire trucks in small communities to be used beyond the current time limit.
A letter from the City of Abbotsford was supported which asks the Provincial Government to provide Building Back Better funding at 100 per cent when emergencies damage infrastructure, and to include flood related infrastructure improvement in the Community Resiliency Investment Program.
Council also supported a resolution of the City of Terrace to lobby the Province of BC to ensure prolific offenders are handled more effectively by Crown Counsel to uphold the values of the public interest.
Council received a letter from the District of Elkford regarding the availability of recycling depots for milk containers, and received a letter from the BC Craft Brewers Guild and other business associations who are asking municipalities to reduce red tape relating to outdoor patios associated with restaurants and pubs.
The meeting concluded at 5:59 p.m. The next meeting is scheduled for Tuesday, March 29, 2022 at the Community Hall 4:00 p.m.
Council’s regular meeting of March 8, 2022 was held at the Community Hall and via Zoom.
Council members and Village staff shared their municipal activity reports since the last Council meeting.
Council heard from Robyn Cyr, Executive Director of The Adams River Salmon Society who provided an update on the 2022 “Salute to the Sockeye” Festival, which will be an Indigenous led event for all community members to participate in. The festival will take place at the Tsutswecw Provincial Park between September 30 and October 23, 2022.
Council approved the Shuswap Skating Club Grant-in-Aid application, which supports skating programs for Chase youth aged 3 – 15 years old. Council applauds Tamara de Jager, President of the Shuswap Skating Club for her perseverance and commitment to the youth in our community.
Council heard from Ashton Sweetnam, Executive Director of the Chase and Area Young Learners Association who brought forward concerns relating to the availability of indoor community space during periods of poor outdoor air quality.
Council received an update on the Whistle Cessation Project. Due to significant costs associated with requirements by CP Rail to eliminate pedestrian trespass over the tracks in various areas between Pine Street and Memorial Park, and the potential of other whistles being added by CP Rail if pedestrians continue to cross the tracks at various locations, Council determined that to achieve whistle cessation at both Pine Street and Aylmer Road crossings will be far too costly for the taxpayers of Chase. A large amount of time and money has already gone into determining whether whistles can be stopped, and Council is of the opinion that no more tax funds should be spent on this issue.
Council heard from Aylmer Road Storage who spoke to the need for storage in Chase and how to proceed with future requests based on an amendment to Zoning Bylaw No. 887.2020.
Council agreed to meet on Monday, March 21, 2022 at 4:00pm to discuss Vulnerable Population Evacuation Planning for the Village of Chase.
Council received as information, a letter from the Council of Maple Ridge to Health Minister Adrian Dix requesting the dropping of COVID-19 restrictions on attendance at civic recreation facilities.
The meeting concluded at 6:04 p.m. The next Regular Council meeting is scheduled for Tuesday, March 22, 2022 at 4:00 p.m.
Council’s regular meeting of February 22, 2022 was held at the Community Hall and via Zoom.
Councillor Maki attended via Zoom along with one member of the gallery – other members of the public were in attendance.
Mayor Crowe announced that two proclamations were signed recently:
- March 20-26, 2022 Gambling Awareness Week in Chase
- March 26, 2022 Purple Day in Chase – to raise awareness and understanding of Epilepsy
Council held a public hearing for the property at 909 Foothills Road. The proponent wishes to amend the zoning to permit a commercial operation for sales of restaurant equipment.
Chase RCMP Detachment Sergeant Barry Kennedy along with NCO Webb attended the meeting and providing Council with an update on policing activities in Chase and the detachment area for 2021.
Council members shared their municipal activity reports since the last Council meeting.
Council heard from Tamara de Jager of the Shuswap Skating Club regarding their request for a grant-in-aid for starting up the club. She explained the costs associated with a Skate Canada connected club and will bring additional information to the next meeting of Council for their consideration of the club’s grant request.
Council received a support letter from Goel Solutions for the Village of Chase to be included in the Vernon-North Okanagan Rural and Northern Immigration Pilot Program to promote immigrants relocating to BC to fill employment vacancies.
Council received a letter from the City of Victoria explaining that the City of Victoria will be contributing funds to support the Legal Challenge against Quebec’s discrimination of freedom of religion in Bill-21.
Council endorsed the Private Member’s Bill C-29 – An Act to Amend the Criminal Code to ban symbols of hate in Canada.
Council agreed to send a letter to Minister Adrian Dix in support for ongoing funding for the Famer’s Market Nutrition Coupon Program.
Council asked Mayor Crowe to approach each Chief of the local First Nations communities regarding setting up meetings to discuss issues of mutual concern and directed Administration to apply for funding from UBCM for these meetings.
The meeting concluded at 6:04 p.m. The next meeting is scheduled for Tuesday, Marc 8, 2022 at 4:00 p.m.
Council’s regular meeting of February 8, 2022 was held at the Community Hall and via Zoom. One person attended in person and three virtually.
Council heard from Michael Shapcott, President of the South Shuswap Housing Society who was speaking on behalf of Don Cavers who wishes to develop property in Chase to provide for affordable housing. Mr. Shapcott explained to Council that the development will not be able to provide for affordable housing if all off site works must be completed as part of the development.
Mayor Crowe indicated to Mr. Shapcott and Mr. Cavers that this item would come back to Council with additional information in the near future.
Council members shared their municipal activity reports since the last Council meeting and received reports from Administration. The Fire Chief provided his report verbally.
Several resolutions will be submitted to SILGA (Southern Interior Local Government Association) including advocating for additional funding for Road Rescue Services.
Council gave first two readings to a Zoning amendment bylaw that would allow, once adopted, the property at 909 Foothills Road to operate an on-line auction. The bylaw will now be submitted to a Public Hearing.
Council received reports from the various community organizations who received grant funding in 2021 including the Adams River Salmon Society, the Chase and District Museum and Archives and the Chase and Area Young Learners Society.
Council passed a resolution to submit an application for a grant to install headworks improvements at the Village’s wastewater treatment plant.
Council approved a grant-in-aid for the Chase Young Learners Society for their “Out of the Smoke” program. The grant request to the Royal Canadian Legion Chase Branch was denied based on Council’s policy that the program must be of direct benefit to the community and local area. While the Legion does terrific work in our community, the particular request did not fit with the policy requirements.
Council passed a resolution to direct Administration to prepare a report on the feasibility of disposing dedicated highway to the property owners of 828 Shuswap Avenue.
Council appointed Lynn Eileen as Deputy Corporate Officer effective February 14, 2022.
A resolution supporting the application for a Participaction microgrant was made which if granted will provide funds to improve the Horseshoe pitches at Willson Park.
A letter from Zilly Palamar regarding the cost of water and grants-in-aid to various organizations was received.
Council supported a Private Members’ Bill to promote a health based approach to substance abuse.
The meeting concluded at 5:00 p.m.
Council’s regular meeting of January 25, 2022 was held at the Community Hall and via Zoom.
Five people attended, four in person and one virtually.
The Manager of the Chase and District Chamber of Commerce, Christina Lutterman, provided an update to Council noting that they were successful in their funding application with the South Shuswap Chamber for the Shop Local Grant and are currently working on creating an interactive digital version of the #Do the Shu Western Gateway Guide focussing on businesses and experiences in the area.
The Destination BC Visitor Information Services agreement for 2022 was submitted and confirmed. An application for funding for two summer students has been submitted.
The Manager participated in a virtual presentation in November 2021 where other Visitor Information Centre Services described their versions of mobile outreach for community visitors. Options for outreach are being considered to connect with those visitors who may not come into the Visitor Information Centre.
Business of the Year for 2021 was awarded to the Silver Fox Pub, and Dave Smith and Karen Bassett were awarded citizen of the year awards for 2021.
The Chamber requested that previously scheduled quarterly meetings be augmented to be meetings with Council as needed. Council agreed.
Council members shared their reports on activities they have been involved in on behalf of the Village since the last Council meeting.
Council approved a Development Variance Permit for 775 Cedar Avenue to reduce the minimum setback from a rear side parcel from 4.5 m to 0.0 m.
Council adopted the bylaw that will now see the Inter-Community Business License program be permanent.
Council received an updated list of all Council appointments for 2022.
Council also received the first quarter review of their 2021/2022 Strategic Plan.
Administration provided information relating to wayfinding signage in Chase, and that the Ministry of Transportation and Infrastructure will be providing signage infrastructure in several locations in Chase along with upgrades to Brooke Drive as part of the Chase East highway improvement project.
The next meeting is scheduled for February 8, 2022 starting at 4:00 p.m. at the Community Hall and via Zoom.
Council’s regular meeting of January 11, 2022 was held at the Community Hall and via Zoom.
Four people attended in person and one virtually. Councillor Fred Torbohm, Acting Mayor, chaired the meeting.
Comments were received from members of the gallery relating to Item 8.3, First Responders Program and Item 9.8, Wildfire Petition. Comments were also made regarding the value of the Road Rescue service, but that it is unfair that some of the costs are borne by the municipality.
Council members shared their municipal activity reports since the last Council meeting and received reports from Administration.
A resolution was passed to adopt Zoning Amendment Bylaw 897-2021, permitting a secondary suite in a new construction at 1162 Shuswap Avenue.
Council gave three readings to the Inter-Community Business License Bylaw to make the program permanent, as it was a trial previously.
Council received a letter from Carolyn Parks-Mintz and James Mintz regarding their support for the First Responders program in Chase.
Councillor Lauzon was appointed to sit on the Chase Healthy Community Initiative Steering Committee as the Village’s representative.
Councillor Maki provided information regarding four candidates to sit on the Select Committee for the Provincial Nominee Program – Entrepreneur Immigration Regional Pilot Program. Council then appointed Donna Smith-Bradley, Nathan Van Kampen, Carolyn Parks-Mintz and Steve Smyth to the select committee.
Council accepted the application for a zoning amendment for 909 Foothills Road and directed Administration to draft a zoning bylaw amendment to change the zoning from Public and Quasi-Public Use to Service Commercial.
Council passed a resolution to approve the destruction of old Finance files according to the Village’s record retention bylaw.
Council passed a resolution to support Councillor Lauzon in submitting an expression of interest to UBCM to participate on the Fire Services Working Group.
Council received for information the call for nominations for various positions on the executive of the Southern Interior Local Government Association (SILGA).
Council discussed a few ideas for potential resolutions to SILGA and will revisit those ideas and possibly others at their February 8, 2022 meeting.
Council passed a resolution to consider along with Administration potential projects that may be eligible for a SILGA Community Excellence Award and will further discuss at the January 25, 2022 Council meeting.
Council passed a resolution to send a letter to the Minister of Municipal Affairs requesting the Provincial Government attend to the matter of parental leave provisions for local government elected officials.
Council passed a resolution to send a letter to our Member of Parliament, our Member of the Legislative Assembly and other representatives of the BC Provincial Government to request they assess and review current policies and guidelines in an effort to provide for better forest management practices and wildfire protection measures in British Columbia.
Council released an in camera item that provides for a policy that will require all new employees hired at the Village of Chase to be fully vaccinated against Covid-19.
The next regular Council meeting will take place on Tuesday, January 25, 2021 at 4 p.m. at the Community Hall and via Zoom for those who wish to observe remotely.
A Special meeting of Council will be held on Monday, January 17, 2022 at 4 p.m. at the Community Hall and via Zoom to discuss a strategy for the evacuation of vulnerable people in the community should an emergency evacuation occur.
Council’s regular meeting of December 14, 2021 was held at the Community Hall and via Zoom. Three people attended in person.
Council heard from Rhonda Eden of the Thompson Region Division of Family Practice regarding the creation of a Chase Health Steering Committee with representatives from various community organizations to discuss and link primary care in Chase with community members.
Council members shared their municipal activity reports since the last Council meeting and received reports from Administration.
A resolution was passed to establish a Council Select Committee for the purposes of screening ad hosting candidates for the Provincial Nominee Program – Entrepreneur Immigration Regional Pilot program, and Councillor Ali Maki was appointed to Chair the committee.
Council approved a Development Variance for 1162 Shuswap Avenue to vary the setback to the rear side parcel line.
Council agreed to provide a letter of support to the Chase Curling Club for their funding application through the New Horizons for Seniors Program.
Council adopted their 2022 Council meeting schedule.
Council accepted the application for a Development Permit for 775 Cedar Avenue which will now go out for referrals.
Village of Chase Council held a regular meeting on November 9, 2021 at the Community Hall, with three persons present and 2 persons attending virtually via Zoom.
A letter will be sent to the newly elected Chief of Little Shuswap Lake Indian Band congratulating him on being elected in the recent election and that the Village of Chase looks forward to working together in the future on issues of mutual interest.
The lease agreement amendment to provide for shared use of Room A at the Community Hall for the Chase Hamper Society and the Chase Lions Club was approved. Both groups who provide important services to the community will utilize the shared space for various fundraising and food bank uses.
The zoning bylaw to allow for a secondary suite at 1162 Shuswap Avenue was given third reading – the bylaw will now be referred to the Ministry of Transportation for their review and approval before coming back to Council for adoption.
A letter from Chase Community Services Society thanking the Village for its donation toward the purchase of a second transport vehicle was received.
Council approved the expenditure of $250 to create a podcast about Chase’s history and current amenities.
Council received the quarterly update from the Chase Chamber of Commerce and welcomed the new Chamber/Visitor Information Services manager, Christina Lutterman. Christina has extensive experience in tourism promotion and will serve the community well as the Manger of the Chamber/Visitor Information Centre for Chase.
The destruction of old finance files was approved.
The remuneration for Mayor and Council was discussed and a 2% increase was approved effective December 1, 2021.
Council passed a resolution to provide a letter of support and in-kind supports for a Regional Centre to Support Healthy Aging in Place.
CP Rail is holding an Emergency Training Event at Tobiano on November 17, 2021. Council approved the Mayor and CAO to attend as observers to the event.
2021 Liaison appointments were renewed for 2022. An additional proposed liaison appointment will be brought back to Council for consideration regarding the Provincial Nominee Program, Entrepreneur Immigration Regional Pilot program when more information is available.
Council held a Special meeting on Monday, November 1, 2021 at the Community Hall and via Zoom.
The meeting’s purpose was to discuss with the Chase Hamper Society members and the Chase Lions Club members, shared use of one of the large rooms in the lower level of the Community Hall.
Agreement was reached by all parties regarding the usage of the room. It was noted that both the Chase Hamper Society and the Chase Lions Club are very important volunteer organizations in Chase, and both provide much needed services for our community.
Council’s regular meeting of October 26, 2021 was held at the Community Hall and via Zoom. Three people attended in person and one attended virtually via Zoom.
A public hearing was held for Zoning Amendment Bylaw 897-2021 relating to 1162 Shuswap Avenue. The previous house burned down and the property owner wishes to build a new house. No comments were forthcoming from any member of the public regarding this zoning amendment.
Council members shared their municipal activity reports since the last Council meeting.
Council gave third reading and adoption to the Village’s new Official Community Plan bylaw.
Council adopted the 2022/2023 Permissive tax exemption bylaw to exempt a number of not-for-profit community service groups from paying property tax in 2022 and 2023.
Council passed a resolution to include the expenditure of a memorial wall for the Chase cemetery in the 2022 budget discussions.
Council approved a Development Variance Permit for 350 Lakeshore Drive to vary an exterior parcel line setback.
Council also approved a Development Variance Permit for 25-235 Aylmer Road to vary the setback from the front parcel line.
Council directed Administration to obtain more information regarding a proposal to produce a short podcast of the Village of Chase including some historical information, community amenities and activities.
Council passed a resolution to donate $3000 to the Chase Community Services Society for the purchase of a second vehicle to transport seniors without the ability to drive to medical appointments and treatments in Kamloops, Salmon Arm and Vernon.
Council passed a resolution to sell the two older Zambonis at the Arena.
Mr. Gerald Tilley, Vice President & Transportation Director thanked the Council for their donation toward the new vehicle for Chase Community Services Society.
Council’s regular meeting of October 12, 2021 was held at the Community Hall and via Zoom.
Two people were in physical attendance and two attended virtually via Zoom.
The Permissive Tax Exemption Bylaw for 2022/2023 was given third reading. This bylaw exempts lands and buildings from taxation that provide a service to the community, such as the Seniors Centre, the Curling Club and the Museum to name a few.
Council considered participating in the Provincial Entrepreneurship Immigration Regional Pilot (PNP EIRP) and passed a resolution to proceed in the program.
A third quarter report of Council’s strategic plan was received. Much of what is on the plan for 2021 has been accomplished or is close to being completed.
A report was received regarding Train Whistle Cessation. After public opinion surveys were conducted by the Village, Administration engaged engineers to conduct safety assessments at both Pine Street and Aylmer Road crossings. Once those assessment were completed, they were referred to CP Rail for review and comment. A recent meeting with CPR resulted in CPR requesting additional information. The Village’s engineers continue to work with CPR to determine next steps.
A resolution was passed by Council to take on overall responsibility for the 2021 Chase Country Christmas Events and extend the Village’s liability coverage to the participants.
Council considered the Childcare BC New Spaces Fund program which would provide funding to build a childcare facility for infants and toddlers. After considering the commitment required to operate such facility for at least 15 years, and the other needs of the community, Council decided not to pursue the grant.
The Village office Christmas closures were determined – the office will be closed from Monday, December 27, 2021 through until January 3, 2022 inclusive, re-opening on Tuesday, January 4, 2022. Closer to the time, information will be included in the Sunflower and on the Village’s website.
Council released a motion from an in-camera meeting to set the Community Hall as the permanent location for Council meetings until further notice.
Mr. Amit Goel thanked Council for agreeing to participate in the Provincial Nominee Entrepreneur Immigration Program.
Mr. Blaine Covington of the Chase and District Community Services Society stated that the Society is currently fundraising to purchase another vehicle to enable seniors to be driven to appointments outside of Chase (Kamloops, Salmon Arm, Vernon) while still providing a vehicle for local transportation of seniors for medical needs.
At the start of the meeting, the Mayor announced that October 2021 is proclaimed Foster Family Month in the Village of Chase, and September 20-26, 2021 was proclaimed as Rail Safety Week in the Village of Chase.
A public hearing was held for the Village’s proposed new Official Community Plan. Comments from the public included concerns about removing any land from Parks and Recreation for uses such as General Residential. Other comments included support for Food Security and Environmental protections. It was recommended that more ‘action’ language be used to show real commitment to the policies laid out in the plan.
Council heard from Amit Goel of Goel Solutions Ltd. and Kevin Krueger of Krueger Consulting Ltd., in support of the Village participating in the Provincial Nominee Program Entrepreneurship Immigration Regional Pilot (PNP EIRP) and the Rural and Norther Immigration Pilot (RNIP), programs that bring immigrant entrepreneurs into small communities in BC to start new businesses and provide for employees for businesses having difficulty recruiting staff.
Council passed a resolution to write a letter of support for the Adams River Salmon Society in their application for funding through the Fairs, Festivals and Events Recovery Fund to assist them with the Salute for the Sockeye Events in 2022.
It was announced by Councillor Scott, Council’s liaison to the Adams River Salmon Society that they are receiving grant funding from the Pacific Salmon Foundation and BC Parks and Recreation to ensure the 2022 Salute to the Sockeye Events will be successful.
Members of Council provided their reports on activities they were engaged in over the past number of weeks in their roles as elected officials for the Village of Chase.
Council adopted Municipal Ticket Information Bylaw Amendment Bylaw No. 909-2021. This bylaw includes fines for placement of non-recyclable materials in recycling containers.
Council considered Administration’s report relating to the PNP EIRP and RNIP and referred the matter back to Administration to provide additional information.
Council passed a resolution to petition the Provincial Government to join the Vernon and area RNIP boundary to take advantage of this program.
The Lions RV Park Lease was ratified which will be in place from January 1, 2022 until December 31, 2026, once the existing lease expires. Public notification will be sent out regarding the lease in the coming months.
Council gave first and second readings to the Permissive Tax Exemption Bylaw that will exempt certain lands and improvements from taxation for 2022 and 2023 for various non-profit groups including the Curling Club, the Creekside Seniors, the Chase and District Museum and Archives Society, the Chase & District Lions Club (for the RV Park property), the Chase and District Chamber of Commerce, the Chase & District Recreation Centre Society (Arena), the lands associated with the Chase & District Recreation Centre Society (Sunshore Golf Course) and the Royal Canadian Legion Branch 107 (Chase). Advertising will take place relating to these proposed exemptions before Council considers giving 3rd reading and adopting the bylaw.
Council accepted an application for a Development Variance Permit (DVP) at 350 Lakeshore Drive. The applicant is requesting a 1.0 metre relaxation of the side parcel setback. Notification to neighbouring property owners will take place before Council considers whether or not to issue the permit.
Council accepted an application for a Development Variance Permit (DVP) at 25-235 Aylmer Road. The application is applying to vary the front setback distance by 0.1 metre (4 inches). As with the previously noted DVP application, notification to neighbouring property owners will take place before Council considers whether or not to issue the permit.
Council passed a resolution to send a congratulatory letter to Member of Parliament for North Okanagan-Shuswap Mel Arnold for his re-election in the recent Federal election.
Council approved the request from the Chase Literacy Program to place Neighbourhood Library Boxes in various locations in the Village’s parks.
Council resolved to hold a meeting in January 2022 with members of various non-profit groups including the Chase Community Services Society to discuss evacuation planning for people in Chase that do not have transportation or supports to evacuate in the event of an emergency.
Council resolved that building sprinkler systems such as the ones used in the District of Logan Lake be reviewed and considered in coordination with Chase’s Community Wildfire Protection Plan.
Council received a request from Ms. Joey Nash to take action regarding rats in Chase and agreed that information will be provided to the public using various media to educate homeowners on how to reduce or restrict rats from their properties.
Council agreed to support the successful Advertorial program by contributing $400 to the program. (Council contributed $400 late in 2020 which supported several advertorials in 2020 and 2021.)
Councillor Lauzon put forward a Notice of Motion for Council to consider providing liability insurance for the Chase Country Christmas Events in 2021. This item will come forward to the October 12, 2021 Council meeting.
Councillor Maki put forward a Notice of Motion for Council to consider funding and placing a “Memorial Wall” at the Chase cemetery. This item will come forward to a future meeting of Council for consideration.
Mr. Blaine Covington thanked Council for agreeing to consider an evacuation plan for vulnerable members of the community.
Mr. Amit Goel thanked Council for agreeing to further consider the PNP EIRP and RNIP programs for Chase.
The next Council meeting will take place on October 12, 2021 at 4 p.m. at the Community Hall and via Zoom for those who wish to observe remotely.
Amit Goel, Director of Goel’s Solutions Ltd. provided information on an Economic Immigration program being done in other communities, and how it would bring more businesses, families and employment opportunities to Chase and the surrounding areas.
Council gave the bylaw for the new Official Community Plan two readings and there will now be a public hearing scheduled for any additional input anyone in the community may have about the plan.
An idea to purchase three flag poles for the Chase Museum flags will be discussed during the 2022 budget meetings.
Council awarded a road rehabilitation and paving contract to BA Dawson Blacktop Ltd. to rehabilitate some roadways in Chase including parts of VLA Road, parts of Pine Street, Margery Street and a portion of Third Avenue.
A bylaw to amend the Municipal Ticket Information Bylaw was given first three readings – when adopted this bylaw will include a fine for non-recyclable materials being placed in one’s recyclables container.
Council passed a resolution for the Firefighters’ Association to maintain ownership of their Structural Protection Unit and trailer.
The Village plans to refurbish the exterior of the Joyce Dunn Theatre (Memorial Park Bandshell) in 2021 and will discuss further improvements in 2022.
Council received a memorandum regarding the proposed music concert in Memorial Park on August 14, 2021. As the event has been cancelled, no action was required from Council.
Council resolved to place a Notice on Title on the property at 775 Cedar Avenue. Several infractions have been outstanding on this property for some time, and to legally protect the municipality and any future owners of the property, the Notice on Title will inform of deficiencies. If the deficiencies are rectified the owner can apply to have the Notice removed from the title.
Mr. Amit Goel, explained to Council that he has purchased a building in Chase and wishes to develop a Healthcare Assistant Diploma Program training academy.